Front Desk Administrator - Prominent Doctors Office at Career Group

Front Desk Administrator – Prominent Doctors Office

$60K–$65K base + discretionary holiday bonus + comprehensive benefits

Onsite | Upper East Side

Hours: Monday–Friday, 8:30am–5:00pm with great work-life balance!

Seeking a polished, personable, and highly organized Front Desk Administrator to join the front office team of a premier medical practice. This role is ideal for a professional with exceptional people skills, attention to detail, and a passion for providing a first-class patient experience. You’ll be joining a close-knit team in a well-established, reputable practice.

The ideal candidate will bring warmth, professionalism, and efficiency to every patient interaction while supporting daily administrative and clinical operations.

What You’ll Do:

• Greet and schedule patients, ensuring a welcoming and professional front desk experience
• Escort patients to exam rooms and prepare rooms between appointments
• Verify patient registration forms, collect insurance, and consent documents, and update records as needed
• Collect and process patient payments before and after appointments
• Clean and restock exam rooms, including preparing supplies and maintaining equipment
• Support the Office Manager and Financial Administrator with administrative tasks
• Prepare printouts and materials for NGF meetings
• Coordinate and maintain doctors’ meeting schedules
• Create and organize patient charts and dictate operative reports
• Ensure doctors remain on schedule and are aware of upcoming appointments

What We’re Looking For:

• Seeking experience in a medical office
• Exceptional interpersonal and communication skills — must be warm, professional, and patient-focused
• Strong organizational skills with the ability to multitask in a busy office environment
• High attention to detail and accuracy in patient documentation
• Team player with a flexible, can-do attitude
• Professional demeanor

• Reliable, punctual, and able to always maintain confidentiality

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