Front Desk Coordinator at Robert Half

We are looking for a dedicated Front Desk Coordinator to join our clients team in Portland, Oregon, on a contract basis. In this role, you will serve as the first point of contact for visitors and callers, providing excellent customer service and administrative support. This position is ideal for someone with strong organizational skills and a commitment to creating a welcoming environment.

Responsibilities:

• Serve as the primary point of contact for visitors, providing a warm and courteous greeting.

• Answer and manage multi-line phone systems, ensuring calls are directed appropriately.

• Perform concierge duties, including assisting guests and coordinating internal communications.

• Maintain accurate and efficient data entry for records and reports.

• Organize and manage files to ensure easy access and security.

• Utilize Microsoft Office applications, including Excel, Outlook, and Word, for administrative tasks.

• Support daily operations through administrative assistance and scheduling.

• Collaborate with team members to ensure seamless customer service delivery.

• Uphold a positive and courteous demeanor in all interactions.

• Ensure the front desk area is tidy and well-organized at all times.

• Proven experience in administrative support or front desk coordination.
• Proficiency in managing multi-line phone systems.
• Strong skillset in customer service and interpersonal communication.
• Familiarity with Microsoft Excel, Outlook, and Word.
• Ability to maintain accuracy in data entry and file organization.
• Strong organizational and multitasking abilities.
• Previous experience in concierge or related services is a plus.
• Commitment to maintaining a welcoming environment with attention to detail.