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Front Office Coordinator and Administrative Assistant at COREY S MAAS MD A MEDICAL CORPORATI
COREY S MAAS MD A MEDICAL CORPORATI
San Francisco, California
Administration
Posted 0 days ago
Job Description
Job Description
Job Description
Benefits:
C
Are you a warm, polished, and detail-oriented professional who thrives in a fast-paced, client-facing environment? Do you have a passion for beauty, wellness, and providing exceptional service?
An internationally recognized Aesthetic Plastic Surgery and Medical Spa practice is seeking a dynamic Front Office Coordinator & Administrative Assistant to join our elite team. This role is essential to the day-to-day flow of the clinic and offers a unique opportunity to be the welcoming face and organizational force behind a world-class aesthetic brand.
Key Responsibilities:
Front Office Coordination
- 401(k)
- Bonus based on performance
- Dental insurance
- Employee discounts
- Paid time off
C
Are you a warm, polished, and detail-oriented professional who thrives in a fast-paced, client-facing environment? Do you have a passion for beauty, wellness, and providing exceptional service?
An internationally recognized Aesthetic Plastic Surgery and Medical Spa practice is seeking a dynamic Front Office Coordinator & Administrative Assistant to join our elite team. This role is essential to the day-to-day flow of the clinic and offers a unique opportunity to be the welcoming face and organizational force behind a world-class aesthetic brand.
Key Responsibilities:
Front Office Coordination
- Greet patients and guests with professionalism, warmth, and enthusiasm
- Maintain an inviting, organized, and clean front office and waiting area
- Manage multi-line phone system, voicemail, and email inquiries
- Schedule appointments, coordinate follow-ups, and confirm patient visits
- Check in/out patients and process payments accurately
- Prepare patient intake packets and charts
- Triage office activityknow where patients and providers are at all times
- Take pre-op and post-op clinical photographs following practice standards
- Assist with inventory and ordering of office and skincare products
- Respond to patient communications and inquiries via phone, email, and website
- Maintain and organize medical records, file releases, and patient data securely
- Support coordination of meetings, events, and speaking engagements for the practice
- Liaise with insurance providers and assist in claim follow-ups
- Work directly with practice leadership on scheduling, communications, and task management
- Ship products and maintain e-commerce skincare inventory
- Outgoing, polished, and professional in demeanor and appearance
- Excellent verbal and written communication skills
- Highly organized, proactive, and comfortable with multitasking
- Experienced in front office or administrative roles, preferably in a medical or aesthetics setting
- Tech-savvy and proficient in office software, scheduling systems, and social media
- Familiar with medical terminology, insurance, or aesthetic treatments (preferred but not required)
- Sales experience is a plus!
- Full-Time | Includes Evenings & Some Weekends
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