Job Description

Vevo is the world's leading music video network, connecting an ever-growing global audience to high quality music video content for more than a decade. Founded by Universal Music Group and Sony Music Entertainment in 2009, Vevo offers fans worldwide a vast array of premium content to choose from, showcasing official music videos alongside a constantly developing lineup of live performances and innovative original programming. From top superstars to rising new talents, Vevo brings incomparable cross-promotional support to artists across the musical spectrum, at every stage of their careers.

Vevo has consistently evolved over the past decade to lead within today's ever-changing media landscape, embracing partnerships with a number of leading distribution platforms to deliver extraordinary content within ad-supported environments. With more than 25B views across television, desktop and mobile devices each month, Vevo brings music videos to the world – when, where, and how fans want them.

As the Front Office Coordinator, you will be expected to perform various administrative and office related tasks and overall office support our NYC HQ employees. You will report to, and partner with, the IT/Facilities team on general office activities and tasks. You must have excellent verbal and written communication skills along with a high-level of professionalism and confidentiality.

Typical duties may include but are not limited to the following: Interaction with senior level executives, customers and vendors; greeting arriving visitors; schedule and coordinate logistics for office events; review, order, & stock inventory of all office supplies, snacks, drinks, etc; organize office operations and procedures, serves as a resource for general office and health & safety related information for guests and employees.

Operations Responsibility

Operate as a resource and compliance officer for all health & safety initiatives driven by IT/Facilities.
Conduct quality control walkthroughs to address immediate issues, pre-empt potential future issues and identify areas for improvement when required.
Address day-to-day landlord primarily coordinating and managing building access as necessary.
Manage food and beverage offerings to ensure the quality and presentation are aligned with Vevo’s brand.
Oversee all ordering and receipt of products from vendors as directed.
Oversee inventory management of office supplies including general maintenance requests as directed, stocking of the pantry, kitchen, shipping supplies, and equipment.
Assistance with some conference room troubleshooting, meeting coordination and scheduling, as well as occasional audio/video support and escalation.
Travel to our DUMBO, Brooklyn studio on an occasional ad hoc basis to provide facilities support.

Hospitality Requirements:

Develop relationships with various teams and proactively gather information on their office needs and ideal utilization wants.
Support the planning and supervision of educational, professional and personal development events that take place throughout the office.
Ensure a gracious arrival experience for all employees, prospective employees, clients, and guests while maintaining the necessary level of building security.
Partner with internal teams to help with organizing company social activities (happy hours, events), and dream up ways to facilitate community events and culture-boosting activities.

Interested? Great! You might like to know:

We're a fun, energetic, and tight knit team
We really enjoy music and technology
We have excellent compensation and benefits packages
We have premier access to music content and new releases of original media content
We love to give away concert tickets to live music - not to mention live Vevo-produced musical performances
We offer a 401k match

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Front Office Coordinator at Vevo

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