Human Resource and Payroll Coordinator at Polly's Pies

Job Title: Human Resources and Payroll Coordinator 
Reports To: HR Manager  
Classification: Hourly

JOB PURPOSE: The HR/Payroll Coordinator plays a key role in both day-to-day HR operations and payroll processing. The successful candidate should demonstrate experience and ability to manage multiple tasks effectively with strong attention to detail. Attributes which are essential for this position involve good interpersonal skills, ability to handle sensitive information with discretion, as well as strong organizational skills. 
    
JOB ACCOUNTABILITIES:
1.        Review of new hires onboarding documents to ensure accuracy of HR/Payroll system records.
2.        Maintain employee files, including collection and organization of work permits and authorizations.
3.        Assist with external inquiries and requests related to the HR/Payroll department such as employment verifications.
4.        Provide excellent customer service to respond to team member inquiries in areas such as benefits, payroll, and HR policies.
5.        Coordinate team member leave of absences and related communications.
6.        Support in benefit enrollments, changes, terminations, billing reconciliation and annual enrollment events.
7.         Full cycle biweekly payroll processing for 500+ employees to include importing, editing, processing, and transmitting all payroll wages and tips, deductions, reimbursements, bonuses, and manual payments with federal and state wage and hour laws.
8.        Ensure all payroll transactions are processed timely/accurately and maintain related documentation and records.
9.        Support system configurations, troubleshooting, and user access management.
10.        Assist with benefit and payroll audits and year-end reporting.
11.        Bilingual support to facilitate communications with workers compensation and employee relations matters.
12.        Maintain discretion with highly sensitive and confidential information and materials.
13.        Excellent communication skills, interacting with employees in a courteous and professional manner.
14.        Assist in performing other HR and payroll-related duties as assigned and/or with various special projects.
15.        Manage physical mail processing and backlog resolution. (i.e. garnishments and agency notices)
    
SKILLS AND EXPERIENCE REQUIRED:
    Bilingual Spanish
    3+ years HR or Payroll experience 
    Proficient in HR functions and best practices
    Knowledgeable in employment law and human resources responsibilities
    Exceptional interpersonal skills
    Excel knowledge (pivot tables, V & H-Lookups)
    Working computer knowledge in various MS software applications and HR specific software 
 

Required qualifications:

• Legally authorized to work in the United States

Preferred qualifications:

• 21+ years or older
• Reliable transportation to and from work
• Speaks Spanish
• Speaks English
• Reads Spanish
• Reads English
• 2-3 years of total work experience