HR Administrator

Location: Columbia, MD

Salary: $51,000 - $54,000 per year

Who are we?

Established in 1975, Shimadzu Scientific Instruments is one of the largest suppliers of analytical instrumentation, physical testing, and environmental monitoring systems in the world. Ground-breaking scientific research, manufacturing ideas and results continue to propel Shimazu's outstanding reputation and "Excellence in Science." People dedicated to our mission have the largest impact on Shimadzu's continued growth and success. Would YOU like to join a diverse team of professionals working together with researchers, scientists and manufacturers to help better lives worldwide?

What can Shimadzu offer YOU?

• Our Culture - A work environment that values diversity, inclusion & belonging
• Competitive Compensation - Day 1 Benefits & Competitive Salary
• Retirement Benefits - Matching 401K & Profit-Sharing Program
• Professional Growth - Clear pathways for Career, Leadership and Personal Development
• Health Benefits - Flexible Spending/Health Savings Accounts
• Work-Life Balance - Generous & Front-Loaded Paid Time Off Plan
• Education - Tuition Assistance Program for both graduate and undergraduate levels
• Insurance Perks - Pet Insurance, optional Identity theft, legal pre-paid and critical care buy-up insurance benefits, generous company paid life insurance & short-term disability programs
• Work Flexibility - Business casual Dress Attire & casual (jeans) Friday!
• Employee Engagement - Employee Resource Groups to network, build a sense of community and enhance one's career and personal development

Position Summary:

Shimadzu Scientific Instruments is seeking a HR Administrator to support our Human Resources team at the corporate level. This position is ideal for someone highly organized, detail-oriented, and passionate about employee experience. You'll serve as the operational anchor of HR-managing sensitive records, benefit coordination, and data systems with professionalism and discretion.

JOB FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO:

• Maintain and audit all employee personnel files in compliance with policy and federal regulations
• Manage HRIS data entry, employee records, badge access, and HR reporting
• Answer employee questions regarding general HR and benefit topics
• Assist in benefits administration and invoice reconciliation (dental, vision, legal, pet, etc.)
• Coordinate I-9 documentation, E-Verify processing, and labor posting compliance
• Support onboarding (Immersion), including ID photos and orientation materials
• Create flyers for corporate events and assist with organizing internal functions
• Update HR SharePoint site and wellness program resources
• Order and track employee awards, bereavement acknowledgments, and related items
• Provide back up support for HR projects, FMLA tracking, and event logistics
• Create exit packages and support offboarding logistics
• Assist with all Company Events hosted at the corporate office

EDUCATION AND QUALIFICATIONS:

• High school diploma required; Bachelor's degree preferred
• Minimum 3 years of HR administrative or coordinator experience
• Familiarity with HRIS systems, benefits platforms, and compliance procedures
• Excellent attention to detail and ability to handle confidential information
• Strong interpersonal communication and organizational skills
• HR certification (PHR, SHRM-CP) a plus

Compensation & Benefits:

This full-time, non-exempt position comes with a comprehensive benefits package. In your first year, you will receive 10 paid vacation days, 8 paid personal days, 8 paid scheduled holidays and 3 paid floating holidays (Residents of California and Puerto Rico will receive state-mandated sick leave instead of personal days). After one year of employment, you will also be eligible for a generous short-term disability program with the company covering 100% of monthly premiums.

The starting salary range for this role is $51,000 to $54,000 annually, paid semi-monthly. As a non-exempt position, you will be eligible for overtime and double time pay, as outlined in our employee handbook. Additional variable compensation may include a discretionary year-end bonus based on overall company performance.

For more details on benefits, please visit www.ssi.shimadzu.com/jobs.

Shimadzu is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Shimadzu via email, the Internet or in any form and/or method without a valid written search agreement in place for this position (and agency was requested to work the requisition) will be deemed the sole property of Shimadzu. No fee will be paid in the event the candidate is hired by Shimadzu as a result of the referral or through other means.

EEO Statement:

Shimadzu Scientific Instruments (SSI) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, please click here.