Litigation Legal Assistant/Secretary at Staffing Solutions, LLC

Litigation Secretary/Legal Assistant (Portland, Full-time, Hybrid) Our Client is seeking a skilled and experienced Litigation Secretary/Legal Assistant to join their team. In this essential role, you will help ensure the smooth operation of their services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence. Our Client has a nationwide footprint in the Employment & Labor sector. Key Responsibilities Formatting briefs, pleadings, correspondence and other legal documents. Filing of legal documents with state and federal courts (e-filing knowledge is a must). Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. Updating and maintaining client files. Maintaining attorney calendars through Outlook and Milana (i.e. scheduling appointments, calendaring due dates, etc.). Organize and coordinate travel arrangements for assigned attorneys. Accurately enters, reviews and revises timekeeper timesheets including consistent identification of litigation codes, when applicable. Preparing attorney reimbursements and mileage. Consistently providing friendly and helpful telephone support for assigned attorneys and/or receptionist relief. Reviewing and ensuring accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting. Participates in the timely review and submission of pre-bills and/or client bills. Requirements Minimum of a high school diploma required (College degree is preferred, but not required). A minimum of 5 years of experience as a legal secretary is required. Experience with Lexis Nexis, Pacer, docketing tools, and Concur preferred. Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities. Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-filing and database software.