Office Administrative Assistant at Insight Global

About the Role

We are seeking two Administrative Assistants to support property management operations for Big Block’s growing portfolio. This is a brand-new position offering flexibility and the opportunity to transition into a permanent role. Big Block Property Management is part of Big Block Realty, one of California’s fastest-growing real estate brokerages. Known for its innovative approach, strong agent support, and award-winning property management services, Big Block combines cutting-edge technology with exceptional customer service to deliver a seamless experience for property owners and tenants. The company culture emphasizes integrity, efficiency, and collaboration, making it a leader in the real estate and property management space.

Key Responsibilities

• Manage day-to-day administrative tasks during business hours (8 AM – 5 PM).
• Support 2–3 properties weekly, including scheduling appointments for property visits.
• Perform accurate data entry and maintain records in spreadsheets and CRM systems.
• Follow up on leads and inquiries promptly.
• Answer questions from prospective clients and provide excellent customer service.
• Coordinate calendars and ensure smooth scheduling for property tours.

Qualifications

• Previous experience as an Administrative Assistant, Office Manager, or similar role.
• Background in property management, sales office, or insurance office.
• Strong client or customer experience in a corporate or office setting.
• Proficiency with Google Sheets/Excel and standard office software.
• Familiarity with CRM systems is a plus.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication skills and professional demeanor.