Office Administrator at Partners Personnel

Partners Personnel is now seeking an experienced Office Administrator in Milpitas CA.

Pay Rate: $20.00-$22.00/hour

Schedule: 9:00am -3:00pm, Mon-Fri

The Office Administrator is a key member of the team, responsible for ensuring the smooth and efficient operation of the recruiting office.

Key Responsibilities of the Office Admin:

• Manage front desk operations, including greeting candidates and visitors and answering a high volume of phone calls.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Perform administrative duties such as filing, typing, scanning, and data entry.
• Order and maintain office supplies and manage office equipment, ensuring all systems are functioning properly.
• Sort and distribute incoming mail and packages, and prepare outgoing mail.
• Assist with other administrative and office-related duties as needed.
• Assist with candidate onboarding, including preparing paperwork and entering new hire information into the applicant tracking system (ATS).
• Coordinate and schedule interviews between candidates and hiring managers.
• Update candidate statuses and information in the database to ensure accuracy.
• Assist recruiters with sourcing candidates and posting job advertisements on various platforms, including social media.
• Maintain and update employee and candidate records in a confidential manner.

Qualifications:

• Fluency in English and Spanish, with excellent verbal and written communication skills in both languages.
• Proven experience in an office administrator, administrative assistant, or recruiting assistant role.
• Exceptional proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time management, and multitasking skills.
• Ability to work independently with little supervision while also being a collaborative team player.
• High level of attention to detail and ability to handle confidential information with discretion.

Call, text, email, or visit us!

408-333-7775

[email protected]

1605A S Main St, Milpitas, CA 95035