Office Administrator at Robert Half

We are looking for an organized and efficient Broker Administrator to join our clients team in Portland, Oregon. This long-term contract position involves providing crucial support to a dynamic commercial real estate brokerage team, where precision and attention to detail are essential. The ideal candidate will take charge of administrative tasks, manage documentation, and contribute to marketing and client-related deliverables to ensure smooth operations.

Responsibilities:

• Prepare proposals, presentations, broker packets, client correspondence, and RFP responses using Microsoft Office and Adobe Creative Suite (InDesign, Photoshop, Illustrator).

• Manage transaction documentation including lease amendments, letters of intent, commission agreements, deal sheets, tenant surveys, and supporting paperwork.

• Coordinate logistics such as scheduling tenant tours, producing marketing flyers and tour books, distributing e-blasts, and maintaining broker bios and transaction lists.

• Maintain databases, mailing lists, and records related to sales reports, marketing campaigns, and business development activities.

• Provide front desk support as needed — greeting guests, answering and directing phone calls, and maintaining a professional reception area.

• Assist with general office opening and closing duties to ensure a clean, organized, and functional workspace.

• Collaborate with internal departments and clients to ensure timely and accurate completion of deliverables.

• Support brokers and leadership with administrative overflow tasks and special projects as assigned.

• 1–3+ years of experience providing administrative support in a commercial real estate, brokerage, or professional office environment.

• Intermediate to advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with Adobe InDesign, Photoshop, and Illustrator strongly preferred.

• Strong organizational and time management skills, with the ability to manage multiple priorities and strict deadlines independently.

• Excellent written and verbal communication skills with a high degree of professionalism in client-facing settings.

• Familiarity with real estate software platforms such as Yardi, MRI, Argus, or Salesforce is a plus.

• Consistent, reliable, and punctual with the ability to work onsite Monday through Friday, 8:00 a.m. – 5:00 p.m.