Office Assistant III at InsideHigherEd

Job Title: Office Assistant III
Location: UNG - Gainesville
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 291823
About Us

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary

The University of North Georgia is accepting application for an Office Assistant III. This position requires a detail-oriented professional who is able to perform a variety of challenging administrative tasks and who can oversee duties that are vital to the department. The incumbent must have strong interpersonal skills and will be required to communicate effectively with faculty, staff, parents, and students.

In addition to background checks for all cardholders, O.C.G.A. § 50-5-83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of Pcard renewal.

The University of North Georgia will not be sponsoring any new H-1B visas until further notice

Responsibilities

• Greet and assist students, faculty, and others who come to the office, and respond to calls from other campuses when an SAS staff person is out.
• Perform general office duties, to include typing correspondence, filing, and distributing mail, answering the phone, scheduling appointments for staff, and responding to general inquiries.
• Perform general office duties, to include typing correspondence, filing, and distributing mail, answering the phone, scheduling appointments for staff, and responding to general inquiries.
• Maintain the note-taking record-keeping system for students with disabilities (to include accessing student information in SAM and Banner) and provide guidance to students and their note takers.
• Process PCard purchases, check requests, and purchase requisitions for all campuses, and assist with monitoring the budget
• Schedule sign language interpreters, communicate with interpreters or agencies, and monitor the processing of invoices.
• Make purchases for the office, strictly adhering to purchasing card (PCard) and other purchasing procedures.
• Assist with meetings and events (such as the peer mentor activities); schedule rooms, organize set up and advertising, and assist with planning
• Provide back-up for Testing Facilitator, as needed.
• Contribute to the dissemination of information by assisting with the Accessibility Services website; participating in Orientation and Open House, and posting Notice Board announcements.

Knowledge, Skills, & Abilities

• Professional oral and written communication skills
• Strong customer services orientation and skills
• Strong word processing and organizational skills
• Strong basic math and accounting skills
• Ability to problem-solve and take initiative
• Ability to effectively prioritize and manage multiple tasks
• Ability to maintain confidentiality and security of office records
• Ability to work independently and as a member of a team.

Required Qualifications

• High School Diploma or GED
• Three years of related experience required.

Preferred Qualifications

• Bachelor's degree preferred
• Experience in post-secondary environment preferred; experience with students with disabilities preferred
• Experience with student information systems, such as Banner Web, preferred.

Required Documents to Attach

• Resume
• Cover Letter
• Contact Information for Three Professional References

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at https://ung.edu/about/mission-vision-values.php

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position requires a purchasing card (P-Card).

Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

• Position of Trust + Credit