Office Assistant at Robert Half

We are looking for a skilled Office Assistant to join our team on a short-term contract in Sunnyvale, California. This role is ideal for an organized and detail-oriented individual who thrives in a dynamic environment and enjoys contributing to the smooth operation of office functions. As a part-time, on-site position, you will play a pivotal role in supporting day-to-day activities and maintaining a welcoming and efficient workspace.

Responsibilities:
• Greet visitors, assist them with inquiries, and ensure a well-organized atmosphere in the reception area.
• Organize mail distribution, oversee courier shipments, and handle the creation of Federal Express labels.
• Manage inventory for office and kitchen supplies, ensuring common areas remain clean and well-stocked.
• Conduct research on healthy snack options, team-building activities, and other ways to enhance the office environment.
• Provide administrative and logistical support for urgent tasks and special projects as assigned.
• Collaborate with property management to address emergencies or maintenance issues.
• Maintain organization and functionality in shared spaces, including pantry areas and coffee machines.
• Assist team members with clerical duties and coordinate internal communications effectively.• Proficient in Microsoft Office Suite, including Outlook.
• At least 2–3 years of experience in office management or administrative roles.
• Strong organizational skills with a keen attention to detail.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Familiarity with accounting software, CRM tools, and other office-related systems.
• Bachelor’s degree or equivalent experience preferred.
• Experience handling inbound calls and performing billing or clerical functions is a plus.