Office Assistant at Robert Half

We are looking for a dedicated Office Assistant to join our team on a contract basis in Stillwater, Minnesota. This role involves providing essential administrative and clerical support in a small office environment. The ideal candidate will be detail-oriented, organized, and comfortable handling a variety of tasks in a collaborative setting.

Responsibilities:
• Organize and file both physical and digital records to maintain accurate documentation.
• Scan, sort, and distribute incoming mail while ensuring timely processing.
• Perform data entry tasks, including updating spreadsheets and maintaining office databases.
• Manage office supplies and inventory to ensure smooth operations.
• Answer incoming calls professionally and direct inquiries to the appropriate person.
• Support the Property Accountant with tasks such as sending invoices, tracking payments, and maintaining financial records.
• Assist with general office projects and clerical duties as needed.
• Ensure document management processes are followed, including scanning and filing.
• Perform receptionist duties in a small office setting with no walk-in traffic.
• Collaborate with team members to complete daily office tasks effectively.• Proficiency in Microsoft Excel for data entry and spreadsheet management.
• Experience with clerical tasks such as filing, scanning, and answering calls.
• Strong organizational skills and attention to detail.
• Comfortable working in a small office environment with minimal walk-in traffic.
• Ability to manage multiple tasks and prioritize responsibilities effectively.
• Excellent communication skills to interact with team members and handle incoming calls.
• Familiarity with basic financial processes is a plus, but not required.
• Previous experience in document management and administrative support roles.