Office Assistant at Robert Half

We are looking for a meticulous and proactive Office Assistant to join our team on a contract basis in New York, New York. In this role, you will play a key part in ensuring the smooth day-to-day operations of our office by managing essential administrative tasks and providing support to various teams. If you are organized, resourceful, and thrive in a dynamic environment, we encourage you to apply.

Responsibilities:

• Collect, scan, and distribute incoming mail to the appropriate departments in a timely and organized manner.

• Ensure all correspondence is accurately routed to the intended recipients.

• Regularly monitor the inventory of coffee and office supplies to ensure availability at all times.

• Restock coffee and other office essentials as needed to maintain a well-equipped workspace.

• Coordinate repair requests and oversee their completion with minimal disruption to daily office activities.

• Manage weekly catered lunch orders, keeping dietary preferences and budget considerations in mind. Pre and clean up afterwards.

• Send out announcements to internal teams and gather feedback.

• Tidy up and organize the lunch area post-meal to maintain a clean and orderly office environment.

• Proficiency with google suite/google calendar/google sheets

• Has experience with Gira (not required but preferred)

• Experience with CRM tools and other computer programs used in office settings.

• Ability to handle billing functions and clerical duties with accuracy and attention to detail.

• Strong organizational skills to manage multiple tasks efficiently.

• Excellent communication skills, including the ability to answer and direct inbound calls professionally.

• Experience in coordinating office logistics, including supply management and vendor communication.