Office Assistant at Robert Half

We are looking for a detail-oriented, part-time Office Assistant to join our team in Seattle, Washington. This long-term contract position is ideal for someone who thrives in a dynamic environment and enjoys managing diverse office operations to ensure smooth day-to-day functionality. The role involves coordinating with vendors, maintaining office supplies, and supporting administrative needs to promote a productive workplace.

Responsibilities:

• Part-time (20 hours a week)

• Oversee daily office operations, including organizing inventories, maintaining facilities, and ensuring the workspace remains functional and welcoming.

• Schedule and manage maintenance tasks by coordinating with service providers such as landscapers, handymen, and vendors.

• Identify and address building maintenance needs proactively, resolving issues by working with relevant teams.

• Monitor office supplies and snacks, placing timely orders to ensure availability.

• Manage incoming and outgoing mail while collaborating with Executive Assistants to align with office schedules and events.

• Plan and prioritize operational tasks to guarantee seamless workflows for staff and visitors.

• Build relationships with external vendors and clients to meet internal operational requirements.

• Perform receptionist duties such as answering calls, greeting visitors, and directing inquiries.

• Handle clerical tasks, including document scanning and filing to maintain organized records.

• Assist in coordinating office activities and ensuring alignment with organizational goals.

• Proven experience in office administration or a similar role.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Excellent communication abilities, both verbal and written.
• Familiarity with clerical tasks such as document scanning and record-keeping.
• Proficiency in handling receptionist duties, including managing inbound calls and visitor interactions.
• Ability to collaborate effectively with vendors and external service providers.
• Detail-oriented approach to monitoring inventory and addressing building maintenance needs.
• Basic computer skills for managing schedules, orders, and records.