Office Coordinator at LHH

Office CoordinatorLHH Recruitment Solutions is currently seeking an Office Coordinator with 7 years of experience working in a similar role. This is a Direct Hire opportunity, located in Greenwich, Connecticut. Responsibilities:

• Greet and assist visitors at the front desk, ensuring a welcoming and professional experience.
• Collaborate with internal teams to manage meeting schedules, room setups, and visitor protocols.
• Maintain the appearance of reception and client-facing areas to align with brand standards.
• Handle incoming calls, mail, and deliveries with precision and confidentiality.
• Monitor and replenish supplies for reception, kitchen, and hospitality needs, including snacks and beverages.
• Support planning and execution of on-site meetings, investor visits, and special events.
• Ensure adherence to security and confidentiality procedures across all responsibilities.
• Act as a point of contact for vendors, building management, and facilities regarding reception-related issues.
• Coordinate logistics for meetings and events, including catering arrangements and tech setup.
• Provide coverage for administrative colleagues during absences to maintain operational continuity.
• Manage calendars, schedule meetings, and arrange travel for designated leaders.
• Lead internal communications such as birthday announcements, weekly schedules, and team updates.
• Oversee Board meeting preparation, including printing and organizing Board Books.
• Oversee conference rooms post-meetings to ensure readiness and cleanliness.
• Facilitate secure collection of signatures on confidential documents.

Experience:

• 5 years of Office Coordinator experience, prior experience is financial services is a plus

Employment Type: Direct HireWork Site: On-Site Salary: $80-90k/yr

Pay Details: $80,000.00 to $90,000.00 per year

Search managed by: Patrick Garron

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.