Office Coordinator at Robert Half

We’re looking for a versatile and detail-oriented professional to support our team across multiple departments. This role is ideal for someone who thrives in a dynamic environment and enjoys keeping operations running smoothly behind the scenes.

What You’ll Do

Office Operations

• Organize calendars and coordinate meetings, including preparing materials and logistics
• Support planning and execution of offsite events, trainings, and team gatherings
• Keep the office environment clean and organized through daily walkthroughs
• Monitor and replenish office supplies
• Serve as the first point of contact for visitors and incoming calls
• Handle mail pickup, sorting, and distribution
• Manage shipping and receiving processes with carriers like FedEx and UPS
• Assist with onboarding setup for new team members

Administrative & Financial Tasks

• Digitize invoices
• Reconcile monthly credit card transactions and follow up on missing documentation
• Provide cross-functional administrative support to Finance, Operations, and Estimating
• Track and order branded merchandise inventory
• Prepare and post compliance signage for job sites
• Distribute weekly paperwork to field staff
• Update and display revenue tracking visuals
• Participate in resource planning meetings and maintain labor schedules
• Maintain and update equipment records and listings
• Develop forms and workflows to streamline equipment tracking
• Support asset lifecycle management including DMV paperwork and sale postings
• Track equipment usage, rentals, and inspections weekly
• Coordinate vehicle registrations and insurance renewals
• Maintain digital systems and server files related to equipment
• Create visual tags and maintain tool inventories
• Manage Safety documentation and assist with training logistics

HR & Employee Engagement

• Coordinate employee recognition programs and bulletin board updates
• Prepare materials for interviews and HR-related meetings

Digital & Social Media Management

• Maintain and update content across social media platforms (LinkedIn, Facebook, Instagram)
• Support internal communications via the company intranet

Administrative Experience

Microsoft Office Suite