OFFICE MANAGER at P4 Automotive

About the Role:

The Office Manager at our North Side of Indianapolis location will play a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for overseeing daily administrative functions, managing accounts payable, and maintaining accurate bookkeeping records using QuickBooks. The Office Manager will coordinate appointment scheduling and ensure effective records management to support organizational needs. By streamlining general office duties and fostering a productive workplace, this role directly contributes to the overall success and operational excellence of the company. The ideal candidate will be a proactive leader who can balance multiple tasks while maintaining a high level of organization and professionalism.

Minimum Qualifications:

• Proven experience in office management or a related administrative role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• High school diploma or equivalent; a degree in business administration or related field is preferred.

Preferred Qualifications:

• Experience with advanced bookkeeping and financial reporting.
• 7 to 10 years experience in Auto dealership Accounting 
• Prior experience in office management ( 2 to 5 years) 
• Proficiency with additional office software and scheduling tools.
• Experience with Dealer track 

Responsibilities:

• Manage and oversee daily office operations to ensure efficiency and effectiveness.
• Handle accounts payable processes, including invoice verification, payment processing, and vendor communication.
• Maintain accurate bookkeeping records using QuickBooks and ensure timely financial reporting.
• Coordinate and manage appointment schedules for staff and executives to optimize time management.
• Organize and maintain comprehensive records management systems to ensure easy retrieval and compliance.
• Perform general office duties such as ordering supplies, managing correspondence, and supporting staff needs.
• Serve as the primary point of contact for office-related inquiries and vendor relationships.
• Implement and improve office policies and procedures to enhance workflow and productivity.
• Process Car Deals
• Stock in Vehicles
• Ensure Factory incentives are posted, and payment received
• Process title work
• Reconciliation of schedules
• Bank deposits
• Submission of all invoices to account payables
• Manage deal plates and temporary tags

Skills:

The required skills such as office management and general office duties are essential for maintaining a well-organized and efficient workplace, enabling the Office Manager to coordinate daily activities seamlessly. Expertise in accounts payable and bookkeeping, particularly using QuickBooks, ensures accurate financial tracking and timely payments, which are critical for the company’s fiscal health. Appointment scheduling skills help optimize the time management of executives and staff, contributing to overall productivity. Records management skills are used daily to maintain organized, accessible, and compliant documentation, supporting operational transparency and efficiency. Preferred skills like advanced bookkeeping and familiarity with compliance standards further enhance the Office Manager’s ability to support complex financial and administrative functions, driving continuous improvement in office operations.

Compensation details: 65000-85000 Yearly Salary

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