Office Services Coordinator at Robert Half

We are looking for an Office Services Coordinator to join our team in Allentown, PA. In this role, you will manage office operations to ensure a seamless and organized work environment. This is a long-term contract position requiring in-person attendance, with the potential for extension or conversion to a permanent role.

Responsibilities:

• Monitor and replenish supplies and inventory across various office areas to maintain availability.

• Ensure conference rooms are clean, organized, and equipped with necessary materials such as notepads, markers, and refreshments.

• Maintain stock levels in kitchen and bathroom areas, including items such as soap, paper towels, and toiletries.

• Transport and restock copy paper for printers and copiers in shared office spaces.

• Manage the storage room by organizing items, ensuring proper labeling, and maintaining accessibility.

• Oversee kitchen inventory, including utensils, snacks, coffee pods, and cleaning supplies.

• Utilize the internal work order system to track, manage, and respond to maintenance and supply requests.

• Clean and maintain coffee machines to ensure functionality and stock necessary supplies for daily use.

• Assist with other administrative tasks as required, such as escorting visitors and coordinating office cleanliness.

• Proven experience in a similar office support or coordination role, with a minimum of 2 years.
• Strong communication skills to effectively interact with team members and vendors.
• Excellent organizational abilities to manage inventory and supplies efficiently.
• Time management skills to prioritize and complete tasks within scheduled hours.
• Customer service skills to address employee needs and resolve issues promptly.
• Basic computer proficiency for managing work orders and inventory systems.
• Ability to perform physical tasks such as transporting supplies and organizing storage areas.
• High attention to detail to ensure cleanliness and proper stocking throughout the office.