OPS IFAS Citation Project Assistant at InsideHigherEd

OPS IFAS Citation Project Assistant

Job No: 537540
Work Type: Full Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 55050300 - LB-MARSTON REFERENCE

Job Description


Classification Title:

OPS - IFAS Citation Project Assistant

Classification Minimum Requirements:
N/A

Job Description:

This position assists the UF/IFAS Annual Report Publication Coordinator, who works with the UF/IFAS (Institute of Food and Agricultural Sciences) Office of Research, in preparing the UF/IFAS annual report of peer-reviewed journal articles for submission to the USDA in late-March 2026.

Work on the project will consist of creating 27 separate unit lists in EndNote, Excel, and Word, which in total contain approximately 2,400 citations and a master list of unique citations in EndNote Web, Word, and Excel. Attention to detail is extremely important.

Duties and Responsibilities:

Downloads article citations from Scopus, Web of Science, and journal websites into EndNote

Verifies all citation elements are correct in EndNote and Word/Excel

Reviews each citation for compliance with established publication guidelines, which includes verifying:

that article is in its “final form” in 2025(not online first/preprint/first look, etc.)

the journal and article type of the citation are both peer-reviewed

at least one of the referenced authors is affiliated with UF and the unit

Reviews all the final lists to ensure accuracy

Hours: 30-40 hours / week (see more information under Schedule)

Length of Employment: approximately December 9, 2025 - March 26, 2026

Schedule:

• Work hours are Monday through Friday (between the hours of 8 am - 5 pm)
• 20 hours are expected December 9^th-18^th during training and the beginning of January
• 30-40 hours are expected to be early January through late March
• Please note that there will be a pause in work from December 19, 2025- January 5, 2026. Work resumes January 6, 2026.

Expected Salary:

$19.00/hour

Required Qualifications:

• Excellent communication, organization and problem-solving skills
• Experience using Microsoft Word and Microsoft Excel (manipulating cells, sorting, copy/paste)
• Strong ability to pay attention to detail
• Ability to work independently, once trained and to ask questions when needed
• HS diploma
• Ability to work 30-40 hours/week

Preferred:

• Bachelor's degree
• Experience using EndNote or similar citation management program
• Experience using Google Sheets
• Familiarity with Web of Science and/or Scopus
• Familiarity with academic journal articles (locating them, looking at author bylines, understanding of peer-review)

Special Instructions to Applicants:

In order to be considered, you must upload your resume, cover letter, and references .

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position.

Health Assessment Required:
No



Applications Close: 03 November 2025

To apply, visit https://explore.jobs.ufl.edu/en-us/job/537540

Our Commitment:
The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.









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