Part-Time Administrative Assistant for Health & Wellness at InsideHigherEd

Job Title: Part-Time Administrative Assistant for Health & Wellness
Location: Dalton State College
Regular/Temporary: Regular
Full/Part Time: Part-Time
Job ID: 291077
About Us

Dalton State College delivers a transformational education experience in a community serving more than 5,000 students through its two campuses and online programs. A member of the University System of Georgia, we provide access to high-quality bachelor's degrees, associate degrees, and career and teaching certificate programs that are responsive to regional and state needs.

Located about 90 minutes from Atlanta and 30 minutes from Chattanooga, Dalton State is nestled in the foothills of the Appalachian Mountains in northwest Georgia and is surrounded by abundant outdoor recreation opportunities. We attract students from 35 countries and 26 states. Approximately half of our students are first-generation college students. Dalton State is Georgia's first federally-designated Hispanic-Serving Institution (HSI); through this designation, we administer a Title V and a Title III HSI STEM Grant program that benefit all students.

Our mission and values undergird our commitment to creating a sense of belonging for all students and to ensuring their success. Dalton State was ranked #1 in the nation for Student Experience in The Wall Street Journal/College Pulse 2024 Best Colleges in the U.S. rankings and the #2 most recommended institution in the country in 2025. In addition, we are proud to have been recognized in 2024 as one of 75 "Great Colleges to Work For" by ModernThink, along with an Honor Roll distinction.

Job Summary

This position is responsible for assisting the department of Health and Wellness with clerical duties, including faculty notification of students with contagious illnesses. Additional duties may include assisting the Dean of Students and Director of Ken White Student Health Center in the investigation of Contagious Illness student reports on campus in the event of reoccurrence of pandemic-level illness cases or direction from the University System of Georgia.

This position will work 29 hours per week and is Partially Benefit eligible.

A complete application must include:

1. Cover letter
2. Resume
3. List of three professional references: please include full name, job title, organization, phone number and email address, a brief description of relationship with reference. Include current and/or past employer.

Review of applications will begin on October 23, 2025. The position will remain open until filled.

Minimum hourly rate $15.67

We offer:

Retirement option: Teachers Retirement Systems (TRS)

Paid vacation and sick leave

Paid parental leave

Responsibilities

Performs administrative support, receptionist and customer service functions - 75
-Answers telephone, checks voicemail, returns calls.
-Schedules and reschedules appointments
-Greets patients/clients for both the Health and Counseling Centers.
-Provides information and assistance to walk ins, takes messages and refers to appropriate personnel.
-Provides supporting clerical functions as needed to facilitate client flow within the Department of Health and Wellness
-Assists with verification of immunization records for incoming students

Coordinates case management for students diagnosed with contagious illnesses - 20
-Accesses student schedules in Banner to identify enrolled courses, faculty, labs etc.
-Communicates return-to-campus dates to relevant faculty following diagnosis, ensuring timely and appropriate academic notification.

Serves as the designated point of contact for contagious illness tracking - 5
-Tracking and reporting in the event of a pandemic-level recurrence or directive from the University System of Georgia.
-Supports additional data collection and reporting efforts as requested by campus leadership the University System of Georgia.

Required Qualifications

Educational Requirements
-Associate degree or equivalent combination of education and/or related work experience is required.

Required Experience
-Previous experience in working with the public

Preferred Qualifications

Preferred Experience
-Experience in health-related field and firm understanding of HIPAA, FERPA, and confidentiality.
-Medical Office Assistant certification.
-Familiarity with Microsoft Office 365, Word, Excel, TEAMS and Dynamic Forms.
-Familiarity with Medical offices or higher education.

Knowledge, Skills, & Abilities

ABILITIES
-Excellent interpersonal skills required and ability to interact professionally with culturally diverse individuals during a time of crisis and distress.
-Ability to handle confidential information with discretion and professionalism.
-Ability to show empathy to distressed individuals.
-Proficiency with computer and Microsoft office 365 application
-Adaptable at learning various software programs, i.e. Banner, Maxient, etc.

SKILLS
-Skill in prioritizing and organizing work.
-Skill in the management of files and records.
-Skill in oral and written communication.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Dalton State College, as determined by Dalton State College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of Dalton State College (DSC). As a member of the University System of Georgia, we follow the Board of Regents' policy, which prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any DSC program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institution's ability to achieve its mission and strategic priorities in support of student success.

Dalton State College is an Equal Opportunity Institution. For questions or more detailed information regarding this policy, please contact Dalton State College's Office of Human Resources at 706-272-2034. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at 706-272-2034.

Other Information

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Background Check

• Standard