Processing Administrator at Aston Carter

We are seeking a dedicated Processing Administrator to join our team. This role involves handling receptionist duties, office assistance, accounts payable responsibilities, and document control tasks. The ideal candidate will be detail-oriented and possess excellent organizational and communication skills.

Responsibilities

• Greet and direct visitors in a courteous and professional manner.
• Answer and route incoming calls, take messages, and respond to general inquiries.
• Arrange occasional in-office lunches.
• Maintain general office organization, including maintaining supply stock and coordinating miscellaneous services.
• Support internal teams with administrative tasks such as data entry, filing, scheduling couriers, and other miscellaneous correspondence.
• Process vendor invoices accurately and in a timely manner.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing and reporting related to accounts payable.
• Assist with expense reporting for executives.
• Keep all vendor information current, including insurance certificates.
• Support the Project Coordinator/Assistant Project Manager with all Close Out/Warranty Documents.
• Organize, maintain, and archive physical and digital documents in accordance with company policies.
• Ensure version control and proper labeling of all controlled documents.
• Support audits and compliance reviews by retrieving and preparing required documentation.
• Maintain confidentiality and security of sensitive information.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Professional phone etiquette and customer service orientation.

• High school diploma or equivalent required; associate degree or coursework in business administration or accounting preferred.
• 0–2 years of experience in an office environment, administrative support, or customer service role.
• Exposure to basic accounting or accounts payable processes is a plus.
• Familiarity with office equipment (phones, printers, scanners).
• Ability to learn accounting software and document management systems.

This position is based in the office from Monday to Friday, 8am to 5pm. Enjoy working in a family-oriented environment with access to a gym at the office.

Job Type & Location

This is a Contract to Hire position based out of Houston, TX.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Houston,TX.

Application Deadline

This position is anticipated to close on Nov 14, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.