Procurement Administrator at Staffmark Group

Temp-to-Hire: The Smart Way to Build Your Career!

Staffmark is hiring a Procurement Administrator in Gonzalez, TX. Advance your career with this opportunity to get your foot in the door with a well-established company.

Schedule + Pay

Monday - Friday | Full-Time | $20 - $27 per hour

Staffmark Employee Benefits

Medical, Dental, and Vision Insurance | Life Insurance | Short-term Disability | 401k Plans | Weekly Pay | Referral Bonus Potential | Employee Discount Programs

Key Responsibilities

Accounting Support

• Enter and categorize vendor invoices; track approval status and follow up as needed.
• Complete project tie-outs by filing receipts, photos, and warranties into the correct Egnyte project/cost-code folders.
• Provide general support to the Senior Accountant.

Document Management

• Maintain clear Egnyte folder structures and naming conventions for contracts, permits, plans, vendor documents, photos, and warranties.
• Track document versions; ensure current files are accessible and archive outdated sets.
• Prepare simple document packets for inspections, reviews, or bids; collect signatures and distribute.

Vendor Invoicing & Purchasing Support

• Collect, scan, and organize W-9s, COIs, ACH forms, and other compliance documents; maintain up-to-date vendor files.
• Collect and file receipts by project, cost code, and month.
• Maintain vendor contact sheets; request quotes and lead times as directed.
• Benchmark pricing on frequently purchased items and recommend cost-effective alternatives; assist in onboarding new vendors.
• Compile a daily AP invoice summary for Senior Accountant review and purchasing approval.
• Solicit RFQs, prepare bid tabs, and coordinate supplier pricing, availability, and lead times.
• Track materials from order to jobsite; schedule deliveries and confirm access requirements.
• Support communication between accounting and administrative staff.

Construction Administration

• Set up and manage accounts with OMS subcontractors.
• Work with design architects and company leadership to source competitive pricing for finishes, FFE, and related items.
• Manage project document control, including drawings, specifications, addenda, RFIs, submittals, transmittals, and meeting minutes.
• Log and route submittals for review; notify vendors/subcontractors of approvals or required revisions.
• Prepare and update job books, project directories, and submittal registers.
• Assist with change orders, maintain logs, and distribute updated documents.
• Track permits, inspections, and project closeout deliverables (O&Ms, warranties, as-builts).
• Coordinate logistics for deliveries, equipment rentals, and mobilization/demobilization.

Communications & Office Administration

• Draft and proof simple memos and updates; maintain trackers and distribution lists.
• Manage incoming/outgoing mail and shipments.

Tools We Use

• Egnyte
• Microsoft 365 (Outlook, Teams, OneDrive, Excel)

Qualifications

• 1-3 years of experience in construction administration or procurement.
• Strong organizational skills and attention to detail; able to manage multiple job sites and vendors.
• Consistent file organization and version-control habits.
• Proficiency with Microsoft 365; familiarity with Egnyte is a plus.
• Strong written and verbal communication; ability to handle sensitive documents with discretion.
• Comfortable working onsite near active construction areas.
• Ability to lift up to ~50 lbs occasionally (files, boxes, small parts).

Click 'Apply Now' to take the first step in turning your job into a career. We look forward to working with you and watching you grow!

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About Staffmark

Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Staffmark is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

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