Receptionist at Marquette Associates

• Greet clients, visitors, and other guests with a warm and professional demeanor, promptly notify appropriate personnel of guests’ arrival
• Adhere to building security protocol and ensure all office security-related measures are followed; liaison with building to register guests, activate and deactivate access accordingly, change door access, etc.
• Answer phone calls and route to the appropriate personnel
• Manage conference room calendars and office booking software
• Greet delivery services, receive and distribute packages
• Maintain a clean and organized reception area, front conference rooms, and office common spaces.
• Provide light to medium support for senior leaders including but not limited to: coordinating domestic travel and accommodations, managing calendars, providing event support, processing charitable contributions, and administering expense reports
• Provide in-office event support including client meetings and company group activities
• Collaborate with support team members, assist with various data collection projects, and event coordination
• Float between reception and production on low-traffic weekdays; collaborate with office manager to print client or prospect books and prepare them for delivery
• Provide PTO and leave coverage for production and administrative roles
• Perform other administrative tasks as assigned

• High school diploma or equivalent required
• Previous experience as a receptionist or administrative assistant required
• Experience with Microsoft Office required; ability to create and edit in Word, Excel, or PowerPoint a plus
• Good communication and professional writing skills
• Basic understanding of administrative and clerical procedures and systems
• Demonstrated ability to work in an organized manner and manage time efficiently and effectively
• Ability to maintain confidentiality
• Professional demeanor, approachable, proactive, and adaptable to change and changing priorities
• Ability to learn new systems and software
• Ability to interface comfortably with all levels of management
• Ability to be physically present in the Chicago office Monday – Thursday. Flexibility to be physically present on Fridays if front desk coverage, production, or in-office event support is needed (approx. once a month)

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.