Receptionist / Office Administrator at Thompson Gray Inc.

Job Description: Thompson Gray, Inc. is seeking a professional, organized, and customer-focused Receptionist / Office Administrator to serve as the first point of contact at our corporate headquarters. This position supports daily office operations, greets visitors and clients, manages incoming calls, assists with administrative tasks, and ensures an efficient, welcoming office environment.

The ideal candidate will be a dependable multitasker with excellent communication skills and strong attention to detail. This role is essential in supporting our company's day-to-day administrative and facility functions while upholding Thompson Gray's commitment to professionalism and exceptional service.

Location: Huntsville, AL (Onsite)

Employment Type: Full-Time, Non-Exempt

Reports To: Director of Business Operations

Duties:

• Serve as the primary front-desk representative and first point of contact for all visitors, clients, and vendors.
• Answer and route incoming calls, monitor the main company inbox, and ensure timely responses to general inquiries.
• Maintain conference room schedules, manage visitor check-in/out procedures, and prepare meeting spaces as needed.
• Support office operations, including mail and package handling, supply ordering, and coordination with facility vendors.
• Assist with onboarding and offboarding logistics, including issuing access badges, preparing new hire materials, and coordinating workspace readiness.
• Provide administrative support to corporate departments (HR, Accounting, Security, etc.) as assigned.
• Maintain a professional, organized, and welcoming office environment consistent with company standards.
• Support planning and logistics for company meetings, events, and employee engagement activities.
• Serve as a liaison for building management, maintenance, and service vendors.
• Perform additional administrative and clerical duties as needed.

Required Qualifications:

• High school diploma
• 3+ years of experience in an administrative, receptionist, or office support role
• Excellent verbal and written communication skills.
• Strong organizational skills with ability to prioritize and manage multiple tasks.
• Proficiency in Microsoft 365 (Outlook, Word, Excel, Teams).
• Professional demeanor, punctuality, and discretion with sensitive information.
• Experience supporting a corporate or government contracting environment is a plus.
• US Citizenship Required

Preferred Qualifications:

• Associate's degree or higher education
• 5+ years of experience in an administrative, receptionist, or office support role

Why Join Thompson Gray?

Thompson Gray is a 100% employee owned company and a multi-year winner of the Huntsville/Madison County Chamber Best Places to Work, recognized for our exceptional company culture that values employees and customers alike.

Here's what makes Thompson Gray special:

• Competitive pay based on your qualifications

• Excellent benefits, including:

• Health, Dental, Vision, Life, Short-Term and Long-Term Disability insurance 401(k) plan with employer match

• Additional perks:

• TG Swag – receive company-branded items during onboarding and seasonal shipments to your home

• Dependent Scholarship Program – supporting the education of employees' children

• Tuition Assistance for furthering your own education Professional Development opportunities

• Generous time-off policies, including 18 days of paid time off, 11 Federal Holidays, and flexible scheduling

• Annual donation to the charity of your choice

• Regular team-building events, such as lunches, after-hours gatherings, seasonal family-friendly events, and our memorable annual holiday party

Join Thompson Gray and become part of a dynamic team committed to excellence, innovation, and community.

Thompson Gray is an Equal Opportunity Employer and VEVRAA Federal Contractor. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, gender identity, sexual orientation or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, gender identity, sexual orientation national origin, protected veteran status or disability. Thompson Gray, Inc. welcomes minority and veteran applicants.