Receptionist at Robert Half

We are looking for a highly organized and personable Receptionist to join our team in Owatonna, Minnesota. In this role, you will serve as the first point of contact for visitors and staff, ensuring a welcoming environment while managing a variety of administrative and clerical tasks. Your attention to detail and ability to multitask will be essential in maintaining an efficient and detail-oriented front office.

Responsibilities:

• Greet visitors at the front desk, manage sign-ins, and issue visitor badges.

• Handle incoming and outgoing mail, including scanning and data entry to track received items.

• Oversee the mailroom operations, ensuring timely processing and organization.

• Operate and maintain the coffee machine, ensuring supplies are stocked and functional.

• Assist with maintaining office supplies and ensuring common areas are well-stocked.

• Answer multi-line phone systems, providing excellent customer service and directing calls appropriately.

• Coordinate with vendors and submit service tickets as needed, collaborating with the support team when required.

• Organize and maintain files and records for easy access and retrieval.

• Provide general administrative support, including scheduling appointments and managing email correspondence.

• Proficiency in answering multi-line phone systems and managing customer inquiries.
• Strong interpersonal skills with the ability to provide excellent customer service.
• Experience with data entry and maintaining accurate records.
• Familiarity with Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to organize files, schedule appointments, and manage multiple tasks efficiently.
• Effective written and verbal communication skills for email correspondence and visitor interactions.
• Capability to work independently and collaboratively in a detail-oriented environment.