Receptionist at Robert Half

We are looking for an organized Receptionist to join our team in Santa Barbara, California. In this contract-to-permanent position, you will play a key role in managing daily office operations, supporting attorneys, and ensuring a welcoming environment for clients. This role offers an excellent opportunity to contribute to the success of a dynamic legal office.

Responsibilities:

• Manage incoming correspondence, including mail, faxes, and courier deliveries, ensuring timely routing and responses.

• Organize and maintain office documents within the document management system, ensuring accessibility and accuracy.

• Schedule appointments and coordinate office calendars to optimize workflow.

• Uphold confidentiality standards by safeguarding sensitive client and attorney information.

• Maintain a clean and organized lobby or waiting area, offering refreshments to clients as needed.

• Monitor office supplies inventory, place orders, and evaluate new products to ensure smooth operations.

• Perform basic preventive maintenance on office equipment and coordinate repairs as necessary.

• Represent the office as a courier by delivering documents to court clerks, post offices, banks, and supply stores.

• Support the organization’s reputation by taking initiative to address unique requests and explore ways to enhance office processes.

• Minimum of 1 year of experience as a receptionist or in a similar administrative role.
• Proficiency in handling multi-line phone systems and managing inbound calls effectively.
• Strong organizational skills with the ability to maintain accurate records and schedules.
• Excellent communication skills, both verbal and written, to interact professionally with clients and team members.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Familiarity with office equipment and basic maintenance procedures.
• Flexibility to perform courier tasks and travel locally as needed.
• Experience in a part-time receptionist role is a plus.