Receptionist - Short Term Position at Wellan Montessori School

Position Overview:

Wellan Montessori School is seeking a full-time receptionist to fill an immediate 3 month opening on the school's administrative team. The Receptionist is a member of the Chief Operating Officer's ("COO") staff who reports directly to Wellan's Business and Operations Manager, and is responsible for assisting with the coordination of day-to-day operations in the school's Main Office. Responsibilities include: overseeing student arrival and dismissal, checking in all visitors to the building, managing daily student attendance, maintaining student record files, and assisting with incoming and outgoing mail and deliveries. Additionally, the Receptionist is responsible for supporting facilities and operations tasks as assigned by the Business and Operations Manager, as well as completing additional administrative projects as needed.

The successful candidate will be highly organized, detail oriented, and thorough. They will possess strong written and verbal communication skills, and must be comfortable speaking with parents and students. This individual will be reliable, flexible, and able to collaborate effectively with other members of the administrative team.

Job Duties:

• Student Attendance: monitor and support student arrival, promptly review attendance updates from parents in SchoolPass system, promptly review daily student attendance log in school database, update attendance records with details from SchoolPass, parents emails, and voicemails as needed, follow up with classrooms and families to verify student absences as needed, and coordinate proper early-dismissal procedures for students as needed.
• Safety and Security / Visitor Management: monitor front door security cameras at all times, allow visitors to enter Wellan buildings as needed, and ensure all visitors are properly signed in.
• Mail and Deliveries: assist team in ensuring that all deliveries are properly received and distributed promptly, coordinate mailings and run mail merges as needed, manage Main Office postage meter, and perform trips to post office as needed.
• Facilities: ensure school Lobby, Main Office, and West Hall welcome stations are set up and remain free of clutter each day, and check hallway TV screen displays – troubleshooting as needed.
• Student Files: maintain and update student record files and ensure compliance with EEC requirements.
• Other administrative duties as assigned by the Business and Operations Manager.

Position Details:

• Full-Time, 30-40 hours per week, Monday - Friday, with attendance at staff meetings and occasional night and weekend events outside of regular hours required.
• This position is a short-term, 3 month position covering a medical leave.

Qualifications:

• At least 1 year of experience in an administrative or reception role.

• Experience working with Microsoft Office, GSuite, and other productivity software.

• Database experience preferred.

• Experience working in an education or nonprofit environment preferred.
• Bachelor's Degree preferred.

Wellan Montessori School believes that each individual is entitled to equal employment opportunity without regard to race, color, gender, pregnancy, age, religion, national origin, ancestry, sexual orientation, gender identity, disability, veteran status, military service, application for military service, genetic information, or any other characteristic protected under federal or Massachusetts law. The School will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law. The School's equal employment opportunity practices extend to recruitment, hiring, job assignment, compensation, benefits, transfer, promotion, training, discipline, and all other terms, conditions, and privileges of employment.

The following person has been designated to handle inquiries regarding the School's non-discrimination policies:

Name: Joseph Jolly

Title: CFO / COO, Director of Development and Legal Affairs

Office Address: Wellan Montessori School, 80 Crescent Avenue, Newton Centre, MA 02459

Telephone Number: 617-969-4488 ext. 3

Email Address: [email protected]