Registrar at General Church of the New Jerusalem, Academy of the New Church,

Position Summary

The role of the Registrar is to manage the registration and academic record-keeping functions of the College; articulates a vision for effective management of the registration process and will identify emerging policy issues for relevant governance and administrative groups. The registrar will maintain close working relationships with the academic department chairs, head of academic advising, scheduler, chairs of CAP/Core committees, director of student housing, bursar, financial aid coordinator, director of student activities/orientation, and director of admissions.

Specific Responsibilities & Essential Functions

• Oversees the registration process for all academic programs offered by the College; coordinates approval of transfer credit
• Generates the academic calendar and supervises the creation of the schedule of classes, exams, and related materials
• Manages the student information database (SONIS).
• Manages administrative tasks related to data collection, data analysis, and implementation of the goals and objectives related to the registrar’s function
• Reports enrollment and student data to appropriate internal and external audiences such as the National Student Clearinghouse
• Co-chairs the academic advising steering committee (with the head of academic advising staff) · Serves as a member of the Curriculum and Academic Policy Committee
• Under the supervision of the academic dean, evaluates credit transfer requests and assigns credit in accordance with Bryn Athyn College policies
• Maintains expertise in the student information system and in best practices for registrars. Attends at least one workshop or conference per year relating to student information systems or the registrar’s function
• Member of the graduation program committee
• Serves as an institutional DSO (designated school official) for the Department of Homeland Security
• Under the supervision of the academic dean and in conjunction with the academic advisors, oversees degree audits for AA, BA/BS, minors, and MARS programs. One audit occurs in the spring term of the year before expected graduation and the second occurs during the last term. The first audit includes a “roadmap to graduation,” showing all the remaining requirements to be fulfilled, and is signed by the student, advisor, and registrar
• Works with educational and administrative members to develop ongoing planning initiatives and assessments
• Ensures surveys and reports related to the registrar’s function are accurately submitted to appropriate constituents according to published due dates
• Prepares statistical and database reports, tables, graphs, and narratives in print, electronic and web-enabled formats
• Performs other duties as assigned or required

Line of Reports

The Registrar reports directly to the Chief Academic Officer. The Registrar has one direct report: the mailroom clerk. The Registrar receives assistance from the Executive to te CAO.

Criteria & Qualifications

• Bachelor’s degree in Business, or related field
• Minimum of 3 year experience in registrar-related responsibilities and academic office environment
• Must possess knowledge of college policies and procedures affecting assigned work, federal and state reporting requirements and issues impacting higher education
• Must have knowledge of statistics, research methods, database and spreadsheet applications and technology including quantitative and qualitative research and reporting
• Must have the ability to translate quantitative data into information useful for planning, evaluation, and other decision-making purposes
• Possess skills in analyzing complex problems, identifying solutions and demonstrating critical thinking is required
• Demonstrated ability to communicate effectively, faculty, co-workers, students and the public utilizing discretion and professionalism. Ability to maintain a high degree of confidentiality
• Proven ability to work well under pressure of deadlines
  • Proven ability to manage multiple, complex tasks independently and must possess strong organizational /communication skills

Technical Skills Required:

• Proficiency with Microsoft Office Suite student information system, and other software related to the registrar’s function.