Registrar: K-8th at Rocky Mountain Classical Academy

We are seeking a dedicated and organized Registrar to join our educational team, supporting the smooth operation of our school. The ideal candidate will be detail-oriented, customer-focused, and committed to maintaining accurate student records while providing excellent service to students, parents, and staff. This role offers an opportunity to contribute to a positive school environment and ensure compliance with educational policies and regulations.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience in administrative support, preferably in an educational setting.
• Experience working with PowerSchool and Monday.com.
• Strong organizational and data management skills.
• Strong interpersonal and communication skills.
• Attention to detail and accuracy in data entry and record keeping.
• Ability to work collaboratively with a diverse team.
• Knowledge of educational regulations and compliance standards is a plus.
• Ability to handle sensitive information with discretion and confidentiality.
• Able to perform effectively in a fast-paced, dynamic environment.
• Demonstrates self-motivation, proactive problem-solving, and the ability to manage multiple priorities with minimal supervision.

We welcome applicants from all backgrounds and experiences to apply for this rewarding position.

• Maintain accurate and confidential student records in compliance with school and state requirements.
• Manage all phases of the student enrollment process, from initial inquiry through completion.
• Enter and update student data in the student information system with precision and timeliness.
• Generate and distribute reports on student enrollment, attendance, and academic progress as needed.
• Ensure cumulative student files are accurate, complete, and up to date.
• Process student withdrawals and coordinate the timely transfer of records.
• Communicate regularly with Elementary and Middle School schedulers regarding roster changes.
• Respond promptly and professionally to phone and email inquiries related to enrollment.
• Conduct campus tours for prospective students and families, representing the school with professionalism and warmth.
• Organize and coordinate annual Prospective Family Night events.
• Collaborate with District 49 and PowerSchool technical support to ensure accurate and timely submission of state reports, including October Count.

Knowledge, Skills, & Abilities

• Demonstrated strong organizational skills and attention to detail.
• Excellent verbal and written communication skills; able to interact effectively with diverse individuals and groups.
• Self-motivated and able to work independently while managing and prioritizing multiple tasks efficiently.
• Consistently meets deadlines with accuracy and maintains organized, thorough records.
• Committed to professionalism, ethical standards, and confidentiality, ensuring compliance with student record and privacy policies.
• Proficient in data entry and database management; experience with PowerSchool preferred.
• Skilled at managing the complexities of charter school enrollment processes.
• Builds and maintains positive, collaborative relationships with parents, students, and staff.
• Proficient in Microsoft Office, Gmail, PowerSchool, Monday.com and Google Drive.