Senior Administrative Assistant at Beacon Hill Staffing Group, LLC

Our client, a global investment management firm, is seeking to bring on a Senior Administrative Assistant to Portfolio Managers in Global Healthcare. They are looking for an individual who has strong organization and communication skills, who thrives in a high-volume environment where proactivity is valued. The hours are 9:00am-5:30pm with light after-hours availability for travel changes. This role is hybrid with 3 days in office in Manhattan (Tuesday - Thursday) and 2 days remote. Responsibilities: * Provide high-level administrative support to four Portfolio Managers on the Global Healthcare team, including complex calendar and travel management * Coordinate extensive domestic and international travel arrangements, itineraries, and logistics (time zones, visas, currencies, mobile planning, etc.) * Manage expense reporting through Concur and liaise with Finance to ensure timely reimbursement * Serve as liaison with external partners including corporate access teams and equity sales professionals to coordinate meetings and conferences * Prepare materials for meetings, manage correspondence, and ensure seamless information flow across the team * Streamline workflows, anticipate needs, and proactively problem-solve to improve team efficiency Job Requirements: * 7-10+ years of administrative support experience within finance, ideally on the buy- or sell-side * Prior experience supporting Portfolio Managers or senior investment professionals strongly preferred * Exceptional communication and organizational skills with sharp attention to detail * Comfortable in a fast-paced, high-volume environment with shifting priorities * Able to build strong relationships internally and externally with professionalism and poise * Tech-savvy with proficiency in Microsoft Office Suite and experience with Concur a plus * Thick-skinned, proactive, and resilient - able to anticipate needs and maintain composure under pressure Compensation/Benefits: * Up to $125K base salary + paid overtime + annual bonus * PTO package * 401K with company contribution * Multiple medical plans, and dental and vision coverage * FSA, fertility and adoption benefits, parental leave, and supplemental wellness support * Educational reimbursement, technology stipend, and gym reimbursement Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)