Sr. Administrative Assistant at Robert Half

We are looking for a skilled Senior Administrative Assistant to join our team in Boston, Massachusetts. This long-term contract position requires a detail-oriented individual who excels at providing comprehensive support to executives and teams, ensuring smooth day-to-day operations. The ideal candidate will possess strong organizational abilities and experience handling a variety of administrative tasks in a fast-paced environment.

Responsibilities:
• Manage and coordinate calendars to ensure schedules are organized and conflicts are resolved efficiently.
• Provide high-level administrative support, including preparing documents, reports, and presentations.
• Arrange travel plans, including booking flights, accommodations, and transportation, while adhering to organizational guidelines.
• Handle import and export documentation with accuracy and attention to detail.
• Organize and facilitate conference calls, ensuring participants are informed and prepared.
• Maintain and update records, files, and databases to ensure information is easily accessible.
• Communicate effectively with internal and external stakeholders to address inquiries and provide updates.
• Support planning and execution of meetings, including logistics and materials preparation.
• Monitor and prioritize incoming correspondence, ensuring timely and appropriate responses.
• Assist in special projects and assignments as required by the team or leadership.• Proven experience in calendar management and executive-level administrative support.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in booking travel arrangements and managing related logistics.
• Familiarity with handling import and export documentation processes.
• Excellent communication skills, both written and verbal.
• Ability to coordinate conference calls and manage meeting schedules.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Demonstrated ability to work independently and collaboratively in a team environment.