Staff Assistant to the Senior Director of Operations, Facilities Management at InsideHigherEd

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Staff Assistant (SL-2)

Salary: $51,261-$60,000 (Commensurate with experience)

The Staff Assistant to the Senior Director of Operations will be responsible for providing primary administrative support to the Senior Director of Operations and the Operations Group. Additionally, the incumbent will be responsible for various functions that support Facilities Management Operations.

Duties will include:

• Provide confidential administrative support to the Senior Director of Operations and Assistant Directors of Operations.
• Schedule meetings and manage staff calendars
• Process training & travel requests and reconciliations
• Assist with compiling and inputting data into the department's Computerized Maintenance Management System
• Maintain an up-to-date tracking and reminder system to assure that crucial deadlines are met and priority issues are addressed in a timely manner
• Maintain the master Operations project list. Assist with developing schedules and preparing project requests for critical maintenance projects
• Schedule, coordinate, and track the annual Compliance Training for all FM Operations staff. Facilitate in-person training sessions
• Coordinate the new employee on-boarding program and maintain up-do-date documentation. Collaborate with Operations supervisors to improve the program as needs evolve
• Maintain the Facilities Management Training Database
• Track evaluation schedules for Operations professional staff
• Assist with monitoring work order backlog
• Assist with custodial work loading
• Assist with the development of metrics to quantify department performance, compiling of data, and preparation of dashboards for management staff
• Prepare various reports and presentations; perform data entry; provide support for correspondence
• Assist with procurement processes, including requisitions, p-card reconciliations, etc.

The successful candidate will possess:

• Effective written, oral, and electronic communication skills
• Effective organizational and computer skills
• The ability to interact effectively with the campus community, including faculty/staff, students, visitors, & vendors
• The ability to effectively handle competing priorities and multiple tasks simultaneously
• The ability to create and maintain accurate and detailed records
• The ability to deal with individuals while maintaining composure
• The ability to interact with peers in group settings
• The ability function in a service-oriented environment

Although the primary schedule for this position is Monday-Friday, due to the nature of facilities operations, this position may occasionally be required to work evenings and weekends. This is a 100% on-site position and is designated as an Essential Employee.

This is a 100% salaried professional position, represented by United University Professions with annual renewal requirements, and is eligible for an excellent NYS benefits package.

Requirements:

• Bachelor's degree (or higher)
• Minimum of two years' experience in an office setting
• Demonstrated proficiency in a variety of software programs including word processing, spreadsheet, and presentation applications
• Effective written and electronic communication skills
• Effective interpersonal and organizational skills
• Ability to handle multiple assignments simultaneously
• Ability to prioritize and adapt to rapidly changing priorities

Preferred:

• 4 or more years of experience working in an office setting
• Experience in a Facilities Management or related setting
• Experience working in a complex, multi-disciplinary setting
• Experience scheduling meetings and managing calendars using Outlook or Google Calendar
• Experience using various business software such as database applications

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.

Additional Information:

Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact the ADA Coordinator by completing the Reasonable Accommodation Request Form.

Application Instructions:

All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=193615

Deadline for Internal Applicants:

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.