Workplace Services Office Coordinator at Robert Half

We are looking for a dedicated Front Desk Office Coordinator to join our team in Charlotte, North Carolina. In this contract role, you will play a key part in ensuring the smooth daily operations of our office and providing exceptional support to employees and visitors. This position is ideal for someone with strong organizational skills and a passion for maintaining a welcoming and efficient work environment.

Responsibilities:

• Greet and assist guests and vendors, ensuring a positive and attentive experience for all visitors.

• Manage incoming and outgoing mail, including sorting, organizing, and preparing packages for delivery.

• Conduct regular walkthroughs of office and kitchen spaces to ensure supplies are stocked and areas are well-maintained.

• Provide logistical support for events, including setting up light furniture and arranging food as needed.

• Assist with audiovisual setup and troubleshooting to support meetings and events.

• Collaborate with vendors to coordinate deliveries and manage service schedules.

• Monitor and maintain purchase orders and ensure timely procurement of office supplies.

• Address any facility-related concerns promptly to maintain a functional and comfortable office environment.

• Proven experience in customer service, office coordination, or a similar role.
• Strong organizational skills and attention to detail to manage multiple tasks efficiently.
• Ability to handle mail and package deliveries with accuracy and care.
• Familiarity with vendor management and purchase order processes.
• Basic knowledge of audiovisual equipment and setup for events.
• Excellent communication and interpersonal skills for interacting with guests, vendors, and team members.
• Ability to perform light physical tasks, such as moving furniture or stocking supplies.
• Proficiency in using office tools and software to manage daily operations.