HENRY HIRE

Remote Virtual Assistant Jobs (Admin, Scheduling & Support)

Help individuals and businesses with administrative tasks and organization. Most roles pay $15–$25/hr and require no formal degree—just effective communication and organizational skills.

No degree required Fully Remote Flexible Schedules

Quick Facts

Average Salary
$15–$25/hr
Experience Needed
None to 3 years
Education Required
High school diploma
AI Resistance
Moderate risk of AI replacement 42%
  • VA positions offer more independence than most entry-level jobs; they often require punctuality and time management.
  • Specializing in high-value niches like real estate admin, podcast production, or executive support provides a competitive edge.
  • AI won’t replace VAs anytime soon; instead, it will boost opportunities for those who can integrate AI into workflows and excel at tasks requiring judgment, organization, and clear communication.
Top Skills: Organization Google Workspace Time management Communication

Your Career Journey

A Day in the Life

Your work day starts by checking your designated task management system and prioritizing your day. Typically here you spend an hour clearing your client's email inbox, flagging urgent items, and responding to routine requests, along with scheduling meetings for the week. The middle of your day might include tasks like researching specific services your client needs, creating a comparison spreadsheet, and sending it to them. At the end of the day, you'll wrap up by updating social media posts for next week and organizing files in Google Drive. Most VAs work for 2-5 clients simultaneously, so context-switching is part of the job.

Common tools you'll use daily:

Google Workspace or Microsoft 365 for core productivity
Calendly, Acuity, or similar for scheduling
Asana, Trello, or Monday.com for task management
Slack or Microsoft Teams for client communication
Loom for recording quick video updates
Canva for basic graphic design tasks

Career Progression Path

1
Virtual Assistant You're here
$15–$20/hr • 0-2 years
2
Specialized Virtual Assistant
$22–$28/hr • 2-4 years
3
Senior Executive Assistant
$30–$38/hr • 4-6 years
4
Operations Manager
$65k–$95k • 6+ years

What You'll Do & What You'll Need

Real expectations from actual job postings

Daily Responsibilities

Virtual assistant tasks vary widely by client, but common responsibilities include:

  • Manage calendars, schedule meetings, and coordinate across time zones
  • Handle email inbox—respond to routine messages, flag priorities, and filter spam
  • Book travel arrangements including flights, hotels, and ground transportation
  • Conduct research on vendors, competitors, or industry trends and summarize findings
  • Create and format documents, presentations, and spreadsheets
  • Manage social media accounts—schedule posts, respond to comments, track analytics
  • Process invoices, track expenses, and maintain organized file systems

Requirements

Most virtual assistant positions require:

Must Have

  • High school diploma or equivalent
  • Reliable high-speed internet (minimum 15 Mbps for video calls)
  • Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets) or Microsoft 365
  • Strong written communication skills—you'll communicate primarily via email and chat
  • Self-directed work style with ability to manage tasks without constant supervision
  • Quiet workspace and availability during client's business hours

Nice to Have

  • 1-3 years of administrative, office, or executive assistant experience
  • Familiarity with project management tools
  • Experience with scheduling tools like Calendly or Acuity
  • Basic graphic design skills and social media management experience
  • Industry-specific experience (real estate, legal, healthcare, e-commerce)

Frequently Asked Questions

Everything you need to know about Virtual Assistant roles