1st Shift - Secretary at Staffing Support Specialists

Church Secretary - Job DescriptionPosition Title: Church SecretarySchedule: Tuesday-Thursday, 10:00 AM - 2:00 PM (some flexibility on days)Reports To: Pastor Position SummaryThe Church Secretary supports the ministry and daily operations of the church by providing administrative, communication, and organizational assistance. This role ensures smooth office functioning, prepares weekly worship materials, coordinates church communications, and maintains essential records and publications. The ideal candidate is detail-oriented, dependable, and comfortable working independently in a small-office environment. Key ResponsibilitiesOffice & Administrative SupportOpen and close the church office during scheduled hoursAnswer incoming phone calls, check voicemail, and direct messages to appropriate staff or volunteerMonitor and manage the general church email inbox, responding, filing, or forwarding messages as appropriateCollect incoming postal mail, sort, and distribute to relevant individuals or areas within the church Worship PreparationPrepare weekly readings by copying First Reading, Psalm, and Second Reading onto individual Word documentsFormat and print weekly reading for readability, including enlarged print and spacing for the scheduled Lector(s)Prepare and produce and print weekly bulletinsCreate weekly service powerpointSupport Pastor in service preparation Congregation Communication and Miscellaneous dutiesPrepare stamped giving envelopes for ushers upon requestReview announcement requests and forward for approvalMaintain all upstairs bulletin boards, ensuring content is current and approvedCoordinate and compile and manage distribution of the monthly Herald newsletterCollaborate with website developers, ensuring all content is up to date QualificationsStrong organizational skills and high attention to detailProficiency in Microsoft Word, email management, and online platforms (e.g., Sundays & Seasons, Google Calendar)Ability to create organized, visually appealing PowerPoint presentationsAbility to work independently and manage multiple recurring deadlinesStrong written, grammatical and verbal communication skillsAbility to shift priorities and manage multiple tasks simultaneouslyFriendly, professional, and comfortable working in a church environmentExperience in administrative support or office operations preferredAble to maintain confidentiality and professional relationships with church clergy, staff and parishionersPrior experience working with contracts a plus, but not required