2025-2026 Administrative Assistant Middle School at Fountain Hills Unified School District

ESSENTIAL DUTIES AND RESPONSIBILITIES shall include but not be limited to the following:Perform secretarial duties for the assistant principal of the school in a pleasant and efficient manner; maintain complete and accurate student accounting records. Aid in the efficient operation of the schoolPerform routine clerical and secretarial dutiesEstablish and maintain files (physical and computer) on students who have been referred to the assistant principal for disciplinary purposesMaintain computer records of disciplinary actions taken by teachersRequest assignments for in school suspensionEstablish and maintain files for each student participating in a sports programEstablish weekly eligibility listing for all sportsNotify parents/guardians of students ineligibility each weekConfirm all sports schedulesMake travel arrangements for away gamesConfirm referee assignments for home gamesArrange for payments for referees and security staff for home gamesMaintain accurate records of all activitiesServe as back up for Principals Secretary and Receptionist in their absenceDirect the flow of traffic through the officeAdvise parents of school policies and proceduresProcess incoming and outgoing mailPerform additional duties efficiently and willingly as assignedQUALIFICATIONS AND REQUIREMENTSTo perform this job successfully an individual must be able to perform each essential duty satisfactorily.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience Required:High School Diploma or G.E.D.Fingerprint Clearance CardGood command of business English and ability to write letters using correct grammar spelling and punctuationKnowledge of office procedures and basic bookkeeping proceduresKnowledge of the operation of standard office machinesAbility to communicate with others in a clear and precise manner and work cooperatively and tactfully with students staff and public even in times of great stressRespect for confidentiality of records correspondence and conferencesAbility to relate to the public staff and students in a positive mannerSpecial CriteriaProfessional appearance and demeanor.Basic SkillsAbility to maintain rapport and composure with parents students staff and the general publicAbility to recognize potential problems and take steps to prevent hazards.Language SkillsAbility to read analyze and interpret written documents. Ability to respond effectively to inquiries or complaints. Ability to communicate both verbally and in writing.Mathematical SkillsAbility to work with mathematical concepts.Reasoning abilityAbility to apply principles of reason and logic for problem-solving purposes.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to talk and hear. The employee frequently is required to use hands to finger handle or feel objects tools or controls and reach with hands and arms. The employee is frequently required to stand walk bend and sit. The employee is occasionally required to climb or balance and stoop or kneel. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. Key Skills Integration,Advocacy,Animation,Back Office Support,Bid Management Employment Type : Full-Time Experience: years Vacancy: 1