25-26 MHS Principal Secretary at Midway ISD Region 12

Job Title: Principal Secretary (all levels)Reports to: PrincipalDept./School: Campus AssignedExemption Status: Non-Exempt / 226 daysDate Revised: 8/1/2024Salary calculations will be commensurate with job experience.Primary Purpose:Ensure efficient operation of school administrative office and provide clerical services forschools administrative staff.Qualifications:Education/Certification:High school diploma or GEDSpecial Knowledge/Skills/Abilities:Proficient typing word processing and file maintenance skillsEffective organizational communication and interpersonal skillsAbility to use personal computer and software to develop spreadsheets databases and do wordprocessingKnowledge of basic accounting principlesExperience:One to three years of secretarial experience preferably in public education environmentMajor Responsibilities and Duties:Records Reports and Correspondence1. Prepare written correspondence forms schedules or reports on a personal computer.2. Prepare instructional materials meeting agendas honor rolls graduation lists and campuscommunication as requested on the personal computer.3. Maintain a daily teacher attendance log and records for substitute teachers. (AESOP)4. Monitor and process personnel time records including leave requests and reports. Compileinformation and submit to central office. (Time Clock Plus)5. Maintain a log of visitors to school. (Raptor)6. Maintain school calendar of events.7. Schedule meetings and appointments and maintain calendar for principal.Reception and Phones8. Cross train with office staff in order to assist students teachers and parents as needed.9. Receive incoming calls take reliable messages and route to appropriate staff.Files10. Maintain physical and computerized files including inventory of school and office suppliesmailing lists student records visitor logs and office communication.11. Update handbooks policy manuals and other documents as assigned.Accounting and Inventory12. Receive store and issue supplies and equipment.13. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campusbudget records.14. Prepare and make cash deposits for activity account(s). May be responsible for maintenanceof activity checkbook(s) and ledger(s).Other15. Sort distribute or deliver mail and other documents.16. Administer medication to students check temperatures and notify parents of student illness innurses absence.17. Assist with processing new student records including requesting transcripts and records fromother schools setting up cumulative folder and entering student data into appropriatedatabases as needed.17. Maintain confidentiality.18. Other duties as assigned.Supervisory Responsibilities:NoneMental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used:Standard office equipment including personal computer and peripherals.Posture:Prolonged sitting; occasional bending/stooping pushing/pulling and twistingMotion:Repetitive hand motions frequent keyboarding and use of mouse; occasional reachingLifting:Occasional light lifting and carrying (less than 15 pounds)Environment:Work inside and outside; exposure to noiseMental Demands:Work with frequent interruptions; maintain emotional control under stressThis document describes the general purpose and responsibilities assigned to this job and is not anexhaustive list of all responsibilities and duties that may be assigned or skills that may be required.Midway Independent School District does not discriminate against any employee or applicant for employment becauseof race color religion sex national origin age disability military status or on any other basis prohibited by decisions will be made on the basis of each applicants job qualifications experience and abilities. TheTitle IX Coordinator for Midway ISD is the Assistant Superintendent for Human Resources.13885 Woodway Drive Woodway Texas 76712. Contact phone number is Required Experience:Staff IC Key Skills Business Development,Classroom Experience,Dayforce,Go,Cloud Computing,AWS,Teaching,Administrative Experience,Leadership Experience,negotiation,SAS,Data Analysis Skills Employment Type : Full-Time Experience: years Vacancy: 1