Accountant (PERM/FTE) at Aston Carter

Staff Accountant

Join a certified precision sheet metal manufacturer serving the electronics, medical, aerospace, food, and semiconductor industries as a Staff Accountant. You will be solely responsible for managing all transactional accounting duties for AP, AR, and Payroll functions.

Responsibilities

• Perform daily A/P functions including receiving bills, confirming accuracy, coding, payables entry, and payment.
• Manage full cycle accounts payable by taking an invoice, entering it into the system, processing the payment, cutting the check, and maintaining vendor records.
• Review all invoices for appropriate documentation and approval prior to payment.
• Process 3-way match (Vendor Invoice, P.O., Receipt or Receiving Documents) to ensure correct information before processing payment.
• Prioritize invoices according to cash discount potential and payment terms.
• Process check requests and audit credit card bills.
• Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
• Maintain vendor tax forms (1099) and respond to vendor inquiries.
• Reconcile vendor statements, research, and correct discrepancies.
• Assist in month-end closing, including journal entries and reconciliations related to accounts payable.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Perform daily A/R functions including receiving bills, confirming accuracy, coding, and payables entry.
• Manage full cycle accounts receivable by handling sales orders, delivery, billing documents, posting to account, and receiving and posting payments from customers.
• Build positive relationships with internal and external customers.
• Ensure invoices and cash applications are processed accurately and timely.
• Process new credit applications and control progress billing, invoicing, and reporting.
• Post payments to customer accounts, make collection calls, and correspond with customers about past due balances.
• Provide customer service regarding collection issues, process customer refunds, and resolve client discrepancies.
• Monitor and maintain assigned accounts, including customer calls, account adjustments, small balance write-offs, customer reconciliations, and processing credit memos.
• Prepare and reconcile customer statements, process customer returns, and issue invoices.
• May have additional responsibilities with month-end close, journal entries, analysis of DSO, and accounts receivable reconciliations.
• Responsible for payroll processing of all employees utilizing Paylocity.
• Enter new hires, employee changes, and voluntary deductions in the payroll system.
• Process manual checks for terminations and discrepancies.
• Prepare and process hourly and salaried bi-weekly payrolls.
• Review computed wages and correct errors to ensure accuracy of earnings.
• Ensure that all changes to payroll are processed correctly.
• Prepare and process garnishments and check non-exempt personnel timesheets for compliance with policy, state, and regulatory requirements.
• Calculate new hire pay, termination pay, and any required adjustments to normal pay.
• Maintain accurate payroll records and employee files.
• Process stop payments or adjustments of payroll.
• Handle all garnishments, deductions, and vacation/sick accruals.
• Calculate bonuses as requested.
• Ensure that computing, withholding, and deductions are done correctly.
• Manage the 401(k) plan by ensuring accurate and timely contributions.
• Prepare various payroll and management reports, journal entries, and reconcile quarterly payroll taxes.

Essential Skills

• 5+ years of experience as a Staff Accountant or Accountant, or Jr. Accountant.
• Prior experience in a manufacturing environment.
• Proficiency in Excel, including pivot tables and VLOOKUPs.
• Bachelor's degree in Accounting.

Additional Skills & Qualifications

• Experience using Sage software is preferred.

Work Environment

This role requires a commitment to working on-site five days per week.

Job Type & Location

This is a Permanent position based out of Fremont, CA.

Pay and Benefits

The pay range for this position is $75000.00 - $95000.00/yr. Full company benefits on website.

Workplace Type

This is a fully onsite position in Fremont,CA.

Application Deadline

This position is anticipated to close on Aug 3, 2026.