Accounting Specialist at Calista Brice

STG IncRegularPay Range: $30 per hour depending on experienceWhy choose usAs a proud subsidiary of Calista Brice were part of a family of 20 companies tackling tough construction environmental and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. Youll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company with opportunities to grow your career across our diverse family of businesses.Calista Brice is owned by Calista Corporation an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaskas Indigenous peoples. Our work directly contributes to advancing the social cultural and economic welfare of over 35000 Alaska Natives in the Calista Region.What does STG Inc do STG Inc. excels at infrastructure development in environmentally and logistically complex locations. Our teams deliver specialized projects across Alaska including wind energy installations communication towers and power systems for remote communities. All our work is guided by our mission to support the sustainable development of rural Alaska by delivering projects with the highest levels of professionalism innovation safety and quality. We provide training and advancement paths that allow you to grow your career while delivering essential services to communities that need them most.STG Inc. is a proud subsidiary of Calista Brice a group of 20 companies delivering construction engineering and environmental solutions across the United States.What can you expectAs the Accounting Specialist is primarily responsible for accounts receivable functions including client invoice distribution internal equipment billing payment collection reporting and reconciliation. This position also supports the accounts payable department with employee expense report entry and processing while providing general administrative support to ensure efficient day-to-day office and accounting operations.How will you do itAccounting & Financial Support: Maintain project lists and distribute new project information to the team.Distribute approved Costpoint invoices to customers and maintain customer paper and digital files.Generate and distribute weekly cash receipts billings and aging reports.Assist Calista Accounting with solving cash receipt and billing questions.Perform internal equipment billing and monthly inventory and reconciliation using Equipment360.Support accounts receivable and administrative functions for Alaska Crane field ticket operationsCreate and maintain customer accounts in QuickBooks and Visual Dispatch.Set-up and maintain billable items and pricing in QuickBooks per management specifications.Prepare and process invoices credit memos and adjustments.Perform QuickBooks-to-Costpoint manual bills process.Receive and process cash check and credit card payments in QuickBooks.Run and send monthly customer statements.Conduct the monthly collections process; generating reports and follow-up with past due accountsSupport month-end and year-end closing activities.Enter and process employee expense reports in Costpoint T&E.Review maintain and implement standard operating procedures to support consistency and efficiency in accounting workflows.Administrative & Office SupportGreet and assist visitors answer and route incoming calls and manage company voicemail.Coordinate travel and accommodation reservations for business and project needs.Coordinate the flow of inter-office paperwork and correspondence.Prepare correspondence spreadsheets and reports in Excel Word and Smartsheet.Maintain paper and electronic filing systems for multiple companies; scan and log documents to shared drives.Support other team members and departments with administrative or accounting tasks as needed.Maintain confidentiality of sensitive information and uphold company policies and professional standards.Perform other duties as assigned.Supervisory Functions: This position does not have any supervisory responsibilities.Knowledge Skills & Abilities: General understanding of accounting principles terminology and functions with working knowledge of accounts receivable processes including invoicing aging and collections.Intermediate knowledge of accounts payable processes terminology and best practices.Advanced knowledge of standard office procedures including filing systems (paper and electronic) supply management receptionist duties and document handling.Skilled in operating standard office equipment such as multi-line telephone systems copiers scanners and fax machines.Proficient in Microsoft Excel Word and Outlook; experienced with accounting software such as QuickBooks Costpoint and ManagerPlus; capable of navigating shared drives and cloud-based systems.Excellent ability to prioritize multiple tasks manage deadlines and adapt to changing demands in a fast-paced environment. Exceptional follow-up and follow-through skills.Strong ability to reconcile numbers identify discrepancies and resolve issues using sound judgment and resourcefulness.Able to perform basic arithmetic calculations and interpret numerical data accurately.Ability to understand utilize and improve workflows and standard operating procedures for efficiency and consistency.Takes ownership of assigned responsibilities follows through on commitments and seeks opportunities for improvement.Demonstrates integrity confidentiality and professionalism when dealing with sensitive information coworkers customers and vendors.Ability to type a minimum of 45 words per minute and use a 10-key calculator by touch accurately.Reads gathers and interprets data from various sources to support decision-making.Capable of developing and maintaining organized and reliable recordkeeping systems both electronic and paper.Maintains high accuracy in data entry documentation and recordkeeping; executing work that is thorough and consistent.Adjusts to changes in procedures or priorities and maintains performance under pressure or during frequent changes. Ability to change approach or methods to best fit the situation.Excellent professional verbal and written communication skills; capable of handling calls and correspondence tactfully and effectively. Ability to be assertive and give constructive feedback to enforce processes and deadlines.Who is STG Inc. looking forMinimum Qualifications: High School Diploma or GED equivalent required.Minimum of two (2) years of accounting-related experience including accounts receivable or billing required.Minimum of two (2) years of administrative or office experience required.Work-related experience using Microsoft Office Suite (Excel Word Outlook).Ability to pass a drug and background screening.Preferred Qualifications: Associate degree in Accounting Finance Business Administration or related field preferred.Experience using QuickBooks Costpoint Viewpoint or other accounting software preferred.Experience using document management or workflow platforms such as Smartsheet E360 or OnBase preferred.Prior experience in construction engineering or equipment service industries preferred.Working Environment: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Typical work hours are Monday through Friday 8:00 a.m. to 5:00 p.m. with occasional overtime or weekend work to meet deadlines. STG Inc has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes and occasional overtime for immediate field support or bid processing may be necessary.More reasons you will love working with STG Inc.:Competitive wages and bonus programs We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.Tuition reimbursement.Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.FSA health care and/or dependent care/HSA with HDHP.Dental and Vision Insurance.Employee Assistance Program for you and your family.Company paid Life Insurance AD&D LTD.Voluntary paid Life Insurance and AD&D as well as STD Accident Cancer/Critical illness and Whole Life Insurance.Paid Sick Leave as outlined in the company handbook.Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)0-2 years 15 days3-5 years 23 days6-9 years 27 days10-14 years 30 days15-19 years 33 days20 or more years 37.5 days10 Regular Holidays 1 Bonus Work Anniversary Floating Holiday. Eligible after 1 year of service must be taken within the calendar year.401(K) match at $0.50 on the dollar up to 6% of your contribution.*Benefits may vary based on status of position and subject to associated plan eligibility provisions or company handbook. For questions please email the Human Resources Department at . How do you applyPlease visit our careers page at and select STG Inc under the company tab.You have questions or need assistance with applicant accommodation how do you reach a recruiter from STG Inc Simply reach out to As an Equal Opportunity/Affirmative Action Employer we believe in each persons potential and well help you reach yours.Join us and lets get started!For the full job description including physical and environmental demands please reach out to PREFERENCE STATEMENTPreference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act in accordance with Title 43 U.S. Code 1626(g).EEO STATEMENTAdditionally it is our policy to select place train and promote the most qualified individuals based upon relevant factors such as work quality attitude and experience so as to provide equal employment opportunity for all employees in compliance with applicable local state and federal laws and without regard to non-work related factors such as race color religion/creed sex national origin age disability marital status veteran status pregnancy sexual orientation gender identity citizenship genetic information or other protected status. When applicable our policy of non-discrimination applies to all terms and conditions of employment including but not limited to recruiting hiring training transfer promotion placement layoff compensation termination reduction in force and benefits.REASONABLE ACCOMMODATIONIt is Calista and Subsidiaries business philosophy and practice to provide reasonable accommodations according to applicable state and federal laws to all qualified individuals with physical or mental disabilities.The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties responsibilities and requirements.This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.Required Experience:IC Key Skills Account Payable,Invoicing,Journal Entry,Data Entry,Accounting & Finance,Tax Returns,QuickBooks,General Ledger Accounting,Microsoft Excel,Reporting,Payroll,Financial statement,Account Receivable,ACCA,CPA Employment Type : Full-Time Experience: years Vacancy: 1