Accounting Specialist - UBA / Student Engagement at InsideHigherEd

Job Title: Accounting Specialist - UBA / Student Engagement Location: Tallahassee, FL Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 61484 Department University Business Administration - Student UnionResponsibilities Manages departmental travel, reconciliations P-card transactions, and scholarships for the Department of Student Engagement. Responsible for accurate preparation of financial reports and reconciliation of accounting data.Prepares, calculates, audits and submits Travel Request and Expense Reports in accordance with departmental, University, and State of Florida policies and procedures. Review entries for new travel requests and updates travel forms as accounting processes are completed. Upon request, assists with travel reservations on behalf of student organizations. Provides trip and payment updates to staff and students according to department procedure. Serves as liaison the department travel card issuance and communicates travel updates to department staff. Recommends, interprets, and implements travel policies and procedures to ensure compliance and improve efficiency.Monitors the business activities of the department through maintenance and control of financial records for the Department of Student Engagement. Ensures a sound environment of internal controls and compliance by monitoring, reviewing and analyzing the transactional processes. Conducts all ledger reconciliation reviews ensuring transactions are complete, accurate, valid, and have been approved. Identifies discrepancies, researches and corrects items as needed through journal entries.Verifies department P-card Purchases, proxies p-card transactions and performs the monthly p-card reconciliations for assigned cards. Ensures transactions are timely and accurate with the appropriate accounting information, description and charges follow State and University policies and procedures. Assists Budget Manager and Director in the completion of budget updates, budget reconciliations, and transaction verifications for department events and projects.Serves as the Opportunity Administrator for the Department of Student Engagement. Enters and submits scholarships and maintains scholarship and award information in FSU Foundation system. Calculates projected available balance for scholarships and awards and shares with the Director and scholarship committee. Provides application information for committee review. Tracks awarded scholarships and follows up with students as necessary to ensure awards are processed in a timely manner. Keeps committee notified of scholarship and award status.Prepares reports to assist in recommendations for spending trends, short/long-term goals and budget allocations. May attendee committee meetings on behalf of the Department of Student Engagement and assists with special projects and assignments as needed that align with the goals and objectives of the department.Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!Learn more about our university and campuses.Anticipated Salary Range Starting at $44,056, commensurate with education and experience.FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.Considerations This is an A&P position.This position requires successful completion of a criminal history background check.This position is being re-advertised. Previous applicants need not reapply.Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.