Accounts Payable Associate at Aston Carter

Accounts Payable Associate

The role primarily involves handling Accounts Payable tasks, with additional responsibilities in payroll functions and general accounting/administrative duties.

Responsibilities:

• Receive and review invoices for accuracy, completeness, and appropriate authorization.
• Code or verify coding to correct general ledger accounts and jobs.
• Process vendor payments timely through various payment methods such as checks and ACH, ensuring adherence to terms and discounts.
• Maintain vendor accounts, including communication regarding payment status, discrepancies, and statement reconciliation.
• Support the year-end process, including preparation of vendor 1099 forms.
• Prepare timely and accurate sales tax and HUT returns.
• Ensure all job-specific forms are collected prior to the release of payments.
• Review and reconcile credit card statements and gather required backup.
• Oversee and perform payroll functions to ensure timely and accurate processing of payroll transactions, including pay, benefits, garnishments, taxes, and other deductions for weekly payroll.
• Ensure compliance with legislation, local payroll wage and hour laws, and best practices.
• Honor confidentiality of employee pay records.
• Timely remittance of weekly, quarterly, and annual filings for taxes and 401K.
• Timely and accurate preparation of reporting for monthly union reports.
• Preparation of Certified payroll as requested.
• Maintain and file all necessary documents and paperwork.
• Prepare monthly reconciliation reports as assigned.
• Collect and monitor all required sales tax exemption documentation.
• Assist with required backup for owner billings.
• Work collaboratively with other departments to ensure optimal results.
• Perform other duties as needed and assigned.

Essential Skills:

• Proficiency in accounts payable, invoicing, and cost reconciliation.
• Experience in vendor management and handling year-end and month-end closings.
• Strong understanding of accounting principles and practices.
• Proficient in Excel, Word, and other Office applications.

Additional Skills & Qualifications:

• Associate's degree and 3-5 years' experience in Accounts Payable, preferably in the construction industry.
• Experience in Sage and Procore is strongly preferred.

Work Environment:

The position is 100% on-site, Monday through Friday, from 8 AM to 5 PM, totaling 40 hours per week. The company is built on integrity, quality, and long-term thinking, providing a stable work environment where employees are trusted, valued, and heard.

Job Type & Location:

This is a Contract to Hire position based out of Syracuse, NY.

Pay and Benefits:

The pay range for this position is $29.00 - $36.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Syracuse, NY.

Application Deadline:

This position is anticipated to close on Apr 8, 2026.