Accounts Receivable Clerk (Credit & Billing) at Collaborative Solutions

Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade authenticate vault and sell millions of record-setting collectibles all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. Were always on the lookout for talented people to join our growing team.Our services span collectible coins trading cards Funko Pops! video games event tickets autographs and memorabilia. Our subsidiaries include PSA PCGS SGC and Card Ladder.Since our founding in 1986 we have graded and authenticated millions of items. We employ more than 1900 people across our headquarters in Santa Ana and offices in Jersey City Tokyo Shanghai Hong Kong Toronto Guadalajara Dallas and Paris.Were looking for an Accounts Receivable Clerk (Credit & Billing) to join our team to play a crucial role in the financial operations of our organization by ensuring accurate and timely credit memos billing and invoicing processes. This role involves collaborating with various departments to gather information generate invoices and manage billing and credit records. The AR Clerk is responsible for maintaining meticulous attention to detail adhering to credit and billing procedures as well as providing excellent customer service to clients.Youll report directly to the Controller and work out of our Santa Ana CA office.What Youll Do:Invoice and Credit Memo Generation:Create and generate accurate invoices and credit memos based on services rendered products sold or contractual agreementsVerify billing information such as quantities rates and discounts to ensure accuracyCollaborate with relevant departments to gather necessary information for invoicingData Entry and Record Keeping:Enter billing data into the accounting system accurately and promptlyMaintain organized and up-to-date billing records for easy retrieval and auditingMonitor and track outstanding invoices ensuring timely follow-up and resolutionBilling Documentation:Prepare supporting documentation such as contracts purchase orders and delivery receipts to accompany invoicesAttach any relevant backup information to invoices as required by clients or internal policiesCustomer Communication:Respond to billing inquiries from clients and internal stakeholders professionally and promptlyProvide exceptional customer service by addressing any billing discrepancies or concernsReports and Analysis:Generate regular reports on billing activity outstanding balances and payment trendsCollaborate with the finance team to analyze data and identify areas for process improvementCompliance and Regulations:Ensure compliance with financial regulations and company policies in all billing and credit activitiesStay updated on relevant industry regulations and standards affecting billing and credit proceduresCollaborate with departments such as sales customer service and operations to resolve credit and billing-related issuesAssist with month-end and year-end closing procedures as neededWho You Are:High school diploma or equivalent; additional education in Accounting or Finance is a plusProven experience as a billing clerk or similar role demonstrating proficiency in billing processesStrong numerical and data entry skills with high attention to detailFamiliarity with accounting software (Dynamics Nav and Netsuite) along with Google Suite Microsoft Suite particularly ExcelExcellent communication skills both written and verbal for effective interaction with clients and colleaguesAbility to handle confidential information with discretion and maintain professionalismStrong organizational and time-management skills to handle multiple tasks and meet deadlinesProblem-solving skills to resolve billing discrepancies and issuesKnowledge of relevant legal and regulatory requirements for billingHourly Range:The hourly range for this position is $20-$26. Actual compensation in this range will be based on a variety of non-discriminatory factors including location job level prior experience and skill set.Reasons To Join Us:Health Insurance: All full-time employees are eligible to enroll in Medical Dental and VisionAdditional Benefits: Full-time employees are eligible for fertility commuter and educational assistance benefits401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goalsVacation: All full-time employees are eligible for paid vacationHoliday Pay: All regular full-time employees are eligible for ten company paid holidaysEmployee Discounts: Employees receive discounts on select grading services for approved submissionsFlexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needsFun Working Environment: Our team members are invited to participate in celebrations holiday events and team building activitiesCollectors uses e-Verify to validate your ability to work legally in the United States.We are aware that there are instances where individuals are receiving job offers that fraudulently allege to be from Collectors or one of our business units. This type of fraud can be carried out through false websites through fake e-mails claiming to be from the company or through social media. We never ask for personal information such as your bank account Social Security numbers or National IDs nor do we send or request payments for the purchase of business-related equipment. If you suspect fraud please reach out to We are committed to equal employment opportunity regardless of race color ethnicity ancestry religion national origin gender sex gender identity or expression sexual orientation age citizenship marital or parental status disability veteran status or other class protected by applicable law. We believe that a team that represents a variety of backgrounds perspectives and skills will better service the diverse community of collectors we support.If you require an accommodation to apply or interview with us due to a disability or special need please email .U.S. residents: for disclosures relating to personal information we collect during the employment application and recruitment process please see our Privacy Notice for U.S. Applicants.If you are based in California you can read information for California residents here. Key Skills Vendor Invoices,Customer Service,Collection calls,A/R Management,credit memos,Past due Account,General Ledger Accounting,Accounting,Excel,Payroll,Account Balances,Credit Card,Financial statement,Delinquents Account,CPA Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 20 - 26