Activities Coordinator at Auberge Resorts

About the Role:Join the Experiences team as a full-time Activities Coordinator and become one of the authors of our story. The Activities Coordinator is responsible for setup execution and follow-through of various experiences events and programs at Commodore Perry Estate. They are someone who is hyper organized and efficient while having the ability to speak and work with our guests to ensure they have a memorable experience. The Activities Coordinator will play a key role in operations and be cross-trained to assist in every department and aspect of the hotel. This is a wonderful opportunity for a curious and active person to join the exciting world of hospitality and experiences. The Activities Coordinator role works on projects that range across culinary design wellness adventure fashion and music. The Director of Experiences will coach the coordinator to hone their project management skills and to develop a keen eye and strategic critical approach as it relates to experiences and touchpoints that drive the propertys brand pillars and positioning. This is a full-time on property position. May need to work some weekends and holidays. Core Responsibilities: On PropertyInternal Communications & TrainingAnnual Programming Management & ExecutionEvent Planning & ExecutionExperience Sales Guest Relations & PersonalizationVendor/Local Partner RelationshipsAdmin: Google Suite Alice Opera Revinate Delphi Responsibilities:Manage annual programming calendarMajor holiday programs one-off events and working with Ops team to secure buy-in and flesh outOrganize and plan for special events and programs including setting up and hosting certain activationsEx. Trunk Shows Easter Egg Hunt Halloween partyEngage with guests in an effort to promote and sell activities help build out itineraries and drive personalization through amenities surprises and delightsHelp ideate and execute special amenities for Notable GuestsEnsure public spaces and touchpoints are on-brand and maintaining standards Help Concierge team build out custom itinerariesSupport Events and Sales team with group experiences and itinerariesCommunicate with team members on upcoming experiences or eventsWork with Front Office to ensure team is trained on booking and billing processes for all experiences and eventsMaintain cooperative relationships and open lines of communication with leaders of other departments throughout the hotel to ensure successful promotion and executionManage experience/event-related OS&EManage purchasing organization storage invoices and trade accounts with vendorsManage internal training documents for experiences and events:Manage SOPs and BEOs (with Events team) including trial setups and photo documentation for training purposesUpdate and manage brand decksGather and organize metrics on experiences and programming: bookings guest feedback revenue Work with Finance team to ensure all revenue is reflected by EOMManage local vendor relationships and communicationSubmit invoices track and organize contractsLiaise with marketing on experience-related touchpoints and channels:Programming calendar collateral and signageFact checking websiteSupporting with Alice texts and guest comms relating to experiencesQualifications : A willingness to roll up your sleeves to complete tasks in a timely accurate and efficient mannerAdaptability strong organization and time management skillsThe ability to think proactively and multi-task juggling projects that take place 1 3 and 6 months out simultaneouslyA creative project manager and problem solverA passion for visual excellence and brand consistencyClear and strong communication working comfortably with all departments of the hotel as the representative for the Experiences department on the property levelDetail-oriented with a desire to present at the highest standardIndependent worker who can be a leader and assistant to the experiences teamA positive demeanor and a sense of adventure who regularly enjoys outdoor wellness culinary and design-related activitiesProficiency with Google Suite programs needs to learn proprietary programs like Delphi Opera AliceExperience with planning events and F&B operations is idealAdditional Information : Auberge Collection is a portfolio of extraordinary hotels resorts residences and private clubs. While each property is unique all share a crafted approach to luxury and bring the soul of the locale to life through captivating design exceptional cuisine and spas and gracious yet unobtrusive service. With hotels and resorts across three continents Auberge invites guests to create unforgettable stories in some of the worlds most desirable destinations. Please visit to learn more about our Collection. Follow us on Instagram TikTok Linkedin Facebook and Pinterest: @Auberge and #AlwaysAuberge.4100 Red River Holdings LLC is an Equal Opportunity Employer M/F/D/V. 4100 Red River Holdings LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race color religion sex national origin age disability or addition to federal law requirements 4100 Red River Holdings LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.Remote Work : NoEmployment Type : Full-time Key Skills Ale,Civil Construction,Formwork,Jboss,E-Commerce,ASP Department / Functional Area: Operations Experience: years Vacancy: 1