Administrative and Data Tracking Specialist - Gear Up at InsideHigherEd

Instructions to applicants:PLEASE NOTE: All applications should contain complete job history entries, which includes job title, dates of employment, name of employer, supervisor’s name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes and curriculum vitae do not take the place of this required information. Job Title:Administrative and Data Tracking Specialist - Gear UpLocation:AlpineDepartment:Gear Up GrantJob No.:G99720Posting Date:11/25/2025Until Filled:YesSalary:$28,157Required:High school graduation with business courses or equivalent.Experience with data tracking collection/tracking and early intervention; experience with first year programs.Demonstrated ability to maintain a database and consolidate data into statistical reports.At least two years’ secretarial experience and office management skills.Ability to communicate effectively and to relate well to participants.Freedom from racial/ethnic/sexual orientation biases required.Computer skills.Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Human Resources Director.Preferred:Postsecondary education degree.Experience working with freshmen, first-generation, under-prepared, and minority college students.Background similar to that of participants.Bilingual in Spanish and English.Primary Responsibilities:SummaryPerforms varied tasks relating to data collection and reporting, relieves administrator of units of work; and provides skilled secretarial assistance.DutiesEssential: Responsible for students’ data entry in Gear Up system; Maintain accurate, up-to-date student records and databases, student academic records; Maintain accurate office records, including budget records, purchase orders, statistical info, etc. Keep monthly electronic and paper copies of information; Process correspondence, reports, proposals and other project documents as needed; Compile data for reports and evaluation; Assist in preparing reports for the institution, target schools, communities, and U.S. Dept. of Ed to inform them about the progress of the project; Maintain a pleasant, professional, and welcoming demeanor and an office atmosphere conducive to meeting the needs of underrepresented students; Front line personnel for public; Will collect a manage student data for specific student populations such as first-generation, under-prepared, minority, ESL, and low income and track treatment and control group outcomes; Performs tasks using database computer skills; word processing and spreadsheets; keeps various administrative, fiscal, and /or academic records; handles and maintains confidential information; verifies documents for completeness and accuracy; Other duties as assigned; Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.Other duties as assigned; Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.Non-Essential:SupervisionReceived: Program Director Given: None.Working ConditionsUsual: Office conditions; standard hours. Position is Security Sensitive.Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Human Resources Director.Other Information:An Equal Opportunity/Affirmative Action EmployerIt is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.Notice of Availability of the Annual Security & Fire Safety ReportThe Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing [email protected] SRSU:Our campuses span a fascinating part of Texas—Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border.What you’ve heard is true – there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve.Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life-changing experience has a multi-generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first-generation college students as well as non-traditional students, international students, student-athletes and graduate students.From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals.For more information about how we’re strategizing for the future, I invite you to visit www.sulross.edu.