Administrative Assistant at CAE

About This RoleWho We Are:CAE Vision: Our vision is to be the worldwide partner of choice in defense and security civil aviation and healthcare by revolutionizing our customers training and critical operations with digitally immersive solutions to elevate safety efficiency and readiness.CAE Defense & Security Mission: CAEs Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.CAE Values: Empowerment Innovation Excellence Integrity and One CAE make us who we are and we strive to make a difference in the world while helping each other succeed.What We Have to Offer:Comprehensive and competitive benefits package and flexibility that promotes work-life balanceA work environment where all employees are valued respected and safeFreedom to succeed by enabling team members to deliver take initiatives and make decisionsRecognition professional development advancement and having fun!SummaryProvides administrative support to the Tampa Training Center Manager training center employees and customers-students. Works directly with the admin staff schedulers instructors and students.Essential Duties and ResponsibilitiesReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.First point-of-contact for domestic and international students; greets conducts in processing and out-processing on a daily basisSupports student data collection spreadsheets databases correspondence reports and other documentsMust be able to work with confidential information using full discretionArrange travel and complete expense reports and security travel formsHandling of both outgoing mail and incoming mail / package distributionScreen incoming calls and respond independently when possibleMaintain office & breakrooms supply inventory check stock to determine inventory level anticipate needed supplies place & expedite supply ordersMaintain the working area in a neat and orderly appearanceMust be able to work flexible hours and overtime as needed including nights and weekends on occasionsMust be familiar with all office equipment such as: Microsoft PC Products copy machine scanner printer and faxMust be confident and professional when interacting with internal/external customers and all levels of managementMust be organized and self-motivated with the ability to work under minimal supervisionMust have the ability to self-prioritize and meet deadlinesMust be able to work in a dynamic training environment with international studentsMust have excellent customer service skillsMust be detailed oriented and possess a high level of initiative and work ethicMust exercise independent judgment in selecting and interpreting informationQualifications and EducationHigh School graduate (Associates degree or training in Administrative Profession is preferred).Must possess proficiency in Microsoft Office products (Word Excel PowerPoint Outlook) with desire to learn new software packagesMust be proficient at proof reading documentsSecurity ResponsibilitiesMust complywith all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials in any form. Shall not divulge any information or afford access to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.Incumbent must be eligible for DoD Personal Security Clearance.Due to U.S. Government contract requirements only U.S. citizens are eligible for this role.Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.Work Environment is standard office on first and second floor of building. Office space includes standard desk including desktop computer equipment (monitor keyboard mouse)Work hours are 8 hours per day starting between 6:00 to 8:00 am depending on customers schedule and finishing 9 hours later (including 1 hour for lunch)Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Must be able to work flexible hours and overtime as needed including occasional weekends.Moderate levels of stress associated with managing multiple priorities can be expectedModerate to high levels of stress associated with technical schedule and customer issuesMust be able to work flexible hours and overtime as needed including occasional weekendsMust be able to sit and operate a personal computer for long periods of timeOther DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for their job. Duties responsibilities and activities may change at any time with or without notice.CAE USA Inc. is an equal opportunity employer and all qualified applicants will be considered for employment without regard to any protected characteristic including disability and protected veteran status as defined under federal state or local laws.Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability please contact us at Position TypeRegularCAE thanks all applicants for their interest. However only those whose background and experience match the requirements of the role will be contacted.Equal Opportunity EmployerCAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race color national origin age religion sex disability status protected veteran status or any other characteristic protected by federal state or local CAE everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability please contact us at . Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full-Time Experience: years Vacancy: 1