Administrative Assistant 3 DOH8772 at State of Washington

DescriptionAdministrative Assistant 3Center for Whole Person CarePermanent Full-time Home-basedThe OpportunityThe Washington State Department of Health is committed to protecting and improving the health of its residents. Within the Executive Office of Prevention Safety & Health the Center for Whole Person Care (CAWPC) drives equitable access to comprehensive health and social services statewide.This position supports the Rural Nursing Education Program (RNEP) by providing high-level administrative operational and communications support to the Director Manager program staff students and partner institutions. Youll help coordinate program activities maintain essential documentation manage schedules support communication across multiple organizations and ensure smooth operations that advance RNEPs mission.Key ResponsibilitiesManage calendars schedule meetings prepare agendas take minutes and distribute materials.Draft edit and format correspondence newsletters reports and program materials.Maintain proactive communication with colleges clinical sites community partners and students.Update and manage RNEP digital platforms including the WA Portal shared drives and communication tools.Track program timelines deliverables and documentation to keep key tasks on schedule.Provide expert-level support for virtual meetings and educational sessions.Assist with fiscal activities including procurement requests reimbursements invoices travel coordination and expenditure tracking.Support the establishment and monitoring of office procedures standards and deadlines.Why Youll Love This RoleYoull join a mission-driven team dedicated to strengthening Washingtons rural nursing workforce. Your work will directly support educational pathways expand community access to high-quality care and ensure seamless coordination among partners committed to whole-person health.Expectations and ResponsibilitiesThis role requires strong attention to detail excellent written and verbal communication skills proactive problem-solving and the ability to manage multiple priorities. Success in this position includes maintaining accurate records anticipating needs improving processes and representing the RNEP Directors goals and policies with professionalism.The Ideal CandidateThe ideal candidate is an experienced administrative professional who thrives in a collaborative fast-paced environment. They bring:Strong organization and multitasking skills.Clear and effective communication with diverse partners.Experience supporting programs managing documentation and coordinating logistics.Comfort with digital tools shared platforms and virtual meeting technologies.A commitment to equity service excellence and continuous improvement.Location and FlexibilityEnjoy the flexibility of our hybrid work environment where you can balance working from a home-based duty station fieldwork and collaborating in the includes meeting with rural community partners students and academic institutions.REQUIRED QUALIFICATIONSWe value all relevant experience (paid or unpaid) and encourage applicants from all backgrounds. You must meet at least ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. While Preferred Experience is not required these skills or experiences can help you stand out as a candidate.OPTION 1:A minimum of three years of experience providing administrative and/or clerical support.OPTION 2:Bachelors degree in communications business or a closely related field and a minimum of one year of experience providing administrative and/or clerical support.Additional Required Knowledge Skills Abilities and Experience:Strong organizational communication and multitasking skills.Maintaining confidentiality professionalism and attention to detail.Working both independently and collaboratively with multiple interested groups and partners.Proficiency in Microsoft Office Suite (Word Excel Outlook Teams) and virtual meeting platforms.Proficiency in organizing travel procurement and meeting coordination.Preferred/Desired Knowledge Skills Abilities and Experience:Experience supporting grant-funded programs higher education health care or nonprofit organizations.Familiarity with rural health or nursing education programs.Experience with bookkeeping office management systems or updating web and social media content.Experience coordinating multi-partner projects or initiatives.We are the Washington State Department of Health (DOH)Were nearly 2000 professionals across Washington working together to protect and improve community health. Guided by our values of Equity Innovation and Engagement we address health disparities respond to emerging challenges and strengthen systems that support resilience. At DOH we help reduce barriers collaborate with diverse communities and champion equitable health outcomes. Were passionate people who are driven to make a difference in public health. To learn more about the DOH please visit and connect with us onLinkedInFacebook and our blogPublic Health Connections.Benefits and LifestyleWe prioritize your work-life balance and offer one of the most competitive benefits packages nationwide tailored to support your lifestyle. Discover more about Why DOH by visiting.Conditions of Employment:This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.I am prepared with or without accommodations to do the following:Commit to a full-time 40-hour workweek schedule (flexible work schedule requests must be approved supervisor).Communicate through applications such as MS Teams and MS Outlook and by phone while working remotely.Adjust my work schedule occasionally to align with business needs which may entail working evenings and weekends.This position iseligible for teleworkingPerform my job duties either remotely from home or in-person at the designated DOH site location.Occasional travel may be necessary sometimes requiring overnight stays or trips out of state. You must be able to legally drive a vehicle or arrange alternative transportation for state business.Engage in emergency response exercises and high-priority assignments as assigned during emergency events.APPLICATION DIRECTIONS:To apply click Apply and complete the application. Attach your resume and cover letter.In your Applicant Profile include at least three professional references (including a supervisor a peer and someone youve supervised or led if applicable). Please do not include private information such as social security number or year of birth.Doattach the following:ResumeCover letterDD-214 (if applicable)Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy) NGB 22 or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth yearDo notinclude or attach the following these documents or details will not be reviewed:REMOVE personal photos do not submit any documents containing personal photos.Transcripts (unless specifically requested in the Application Directions)Certifications or DiplomasProjects or PortfoliosLetters of RecommendationEquity Diversity and Inclusion: We regard diversity as the foundation of our strength recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve. DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color creed sex pregnancy age religion national origin marital status the presence or perception of a disability veterans status military status genetic information sexual orientation gender expression or gender identity.Questions and Accommodations:If you have questions need assistance with the application process require an accommodation or would like to request this posting in an alternative format please contact Andrea Thieme at and reference the assigned DOHXXXX recruitment number.Technical Support: Reach out to NEOGOV directly at 1- for technical support and login issues.SUBSCRIBE to DOH Job AlertsSupplemental InformationThis recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled the candidate pool may be used to fill additional open positions for the next sixty (60) days.Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.Experience and education selected listed or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile. Key Skills Generator,Accomodation,Football,Advertising,Architectural Design Employment Type : Full-Time Experience: years Vacancy: 1 Monthly Salary Salary: 3925 - 5270