Administrative Assistant at Aston Carter

Do You Excel At Keeping Offices Running Smoothly While Managing Financial Details, Customer Communication, And Daily Operations?

Our organization is a metal manufacturing and fabrication operation supporting customers with precision-built products and reliable service. We pride ourselves on strong customer relationships, operational efficiency, and teamwork across administrative, production, and operations functions. This role is critical to ensuring seamless office operations while supporting financial accuracy and customer satisfaction.

Job Description

The Administrative Assistant provides direct administrative and operational support to the office and operations teams. This role serves as a central point of coordination for administrative tasks, accounts receivable support, customer communication, and inventory coordination. The ideal candidate is highly organized, bilingual, comfortable handling financial transactions, and capable of managing multiple priorities in a manufacturing environment.

Responsibilities

• Facilitate accounts receivable collections, including direct customer contact for payment details.
• Maintain and monitor customer relations through inbound and outbound calls and face-to-face encounters.
• Handle cash, credit, and check payment collections, including scanning and posting of all payment types.
• Provide payment remittance details to the finance team.
• Manage inventory control, internal/external product replenishment ordering, and production entries.
• Foster and maintain internal relationships with Operations and support teams.

Essential Skills

• Proficient in both English and Spanish.
• Experience with accounts receivable.
• Experience with check deposits.
• Aging report experience.

Additional Skills & Qualifications

• Bilingual in Spanish is highly preferred.

Work Environment

This position is based in an office environment, requiring interaction with various internal teams and external vendors.

Job Type & Location

This is a Contract to Hire position based out of Mcclellan, CA.

Pay and Benefits

The pay range for this position is $19.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mcclellan, CA.

Application Deadline

This position is anticipated to close on Mar 30, 2026.