Administrative Assistant at Aston Carter

Administrative Assistant 3

The role of Administrative Assistant 3 involves performing a variety of complex administrative functions to support all levels of management, including external business partners. This position requires managing executive-level schedules, coordinating travel arrangements, processing business expenses, and organizing meetings, offsites, and morale events. Additionally, the role includes tracking and managing budgets and headcount, handling onboarding and offboarding processes, procuring goods and services, and providing general office support to teams onsite.

Responsibilities

• Manage executive-level schedules and coordinate complex travel arrangements.
• Process business expenses and manage CVP level calendar, travel, and day-to-day support.
• Track and manage budgets, headcount, and provide team support.
• Coordinate events, order equipment, and handle onboarding and space management onsite.
• Serve as the department/group contact and complete special projects as assigned.

Essential Skills

• 4-5 years of high-level executive support, including calendar and travel management.
• 3-4 years of experience in headcount and budget tracking.
• Over 4 years of team support and customer service experience.
• Proven experience supporting leaders and managing complex administrative tasks.

Additional Skills & Qualifications

• Experience in a fast-paced, PM-facing environment.
• Experience in corporate settings with exposure to AI products and company-wide conferences.
• Potential for growth and conversion to a full-time role.

Work Environment

The position is based in Redmond, WA, with a hybrid schedule requiring onsite work 2-3 days per week as needed. The typical workweek is Monday through Friday, totaling 40 hours. The role offers potential for extension and involves working in a fast-paced environment. Equipment will be provided, with a preference for Lenovo or Surface laptops. An active passport will be required.

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $29.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Redmond, WA.

Application Deadline

This position is anticipated to close on Apr 7, 2026.