Administrative Assistant at Aston Carter

Administrative Assistant

We are seeking a dedicated Administrative Assistant to provide essential support to our office operations. This role involves general administrative duties, visitor support, and coordination of internal events. The ideal candidate will be proficient in Microsoft Office and possess strong organizational skills.

Responsibilities:

• Provide general support for visitors and greet them upon arrival.
• Distribute incoming mail and ensure timely correspondence.
• Utilize Microsoft Office for various administrative tasks.
• Answer and direct phone calls efficiently.
• Perform document scanning and filing to maintain organized records.
• Oversee internal office events including staff meetings, celebrations, and other gatherings.
• Coordinate the ordering, inventory, and distribution of company apparel, tracking sizes and managing vendor relationships.
• Maintain accurate records of apparel orders and usage.
• Assist the President and Owner with necessary tasks.
• Support basic transactional accounting duties, including accounts payable and receivable.

Essential Skills:

• Proficiency in Microsoft Office.
• Strong data entry skills.
• Excellent clerical abilities, including filing and front desk management.
• Effective communication and greeting skills.

Additional Skills & Qualifications:

• Previous administrative experience is required.
• Experience with basic accounting tasks is a plus.

Work Environment:

This position offers a 100% on-site work environment, ensuring direct interaction with colleagues and visitors. The role requires a professional appearance to maintain a welcoming office atmosphere.

Job Type & Location:

This is a Contract to Hire position based out of Baltimore, MD.

Pay and Benefits:

The pay range for this position is $25.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Baltimore, MD.

Application Deadline:

This position is anticipated to close on Apr 10, 2026.